Executive Assistant/Project Officer
At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.
* Ongoing Full-Time
* Parramatta with flexible working arrangements available
* Clerk 5/6 $99,938 - $110,271 plus superannuation
About the role
The Executive Assistant/Project Officer delivers comprehensive executive and administrative support to ensure smooth business operations and assist Senior Executives in achieving organisational goals. The Project Officer component of the role involves conducting research, analysis, reporting, implementation tasks and a variety of administrative activities to support the planning, development, and execution of projects in accordance with established project plans and objectives.
Your Responsibilities
* Balancing competing priorities and providing high-quality, confidential support under heavy workloads and tight deadlines for two Directors and their units.
* Provide comprehensive administrative support for two Directors as required
* Monitor and manage the Director's inbox and correspondence
For further information please click here to view the role description
About you –
As the Executive Assistant/Project officer you will be able to demonstrate the following
* Draft and prepare correspondence to support the operational needs of the Directors and their units.
* Collect, analyse, and present background information to assist Directors in informed decision-making and planning.
* Foster strong customer relationships and collaborate with colleagues across directorates to improve service delivery and operational efficiencies.
* Support project teams by assisting with task completion, conducting basic research and analysis, and monitoring and reporting on project progress, milestones, and deliverables to meet time, cost, and quality expectations.
* Confidently use technology systems and applications to deliver efficient services and maintain accurate, compliant records in line with departmental policy.
* Knowledge of and commitment to implementing the Department's Aboriginal Education Policy and upholding the Department's Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.
Essential requirements of the role
* List any essential requirements for the role from the RD if applicable.
* Previous experience as an Executive Assistant
* Strong understanding of Microsoft Suite
* Demonstrated understanding of and commitment to the value of public education.
Benefits
* Flexible working arrangements
* 35 hour working week
* Competitive, salary sacrificing, employer's contribution to superannuation and annual leave loading
* Flex Leave entitlements, generous holidays & leave conditions
* Opportunities for advancement and mobility across the Department to support your career growth
How to apply
Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role.
Applicants are encouraged to prepare their application materials independently. The selection panel values authentic and personally written responses that reflect your own experience, insights and alignment with the Department's values and priorities.
Please note due to the NSW Government closedown period (Wednesday, 24 December 2025 – Sunday, 11 January 2026) applications for this recruitment will be reviewed commencing mid-January 2026.
Please refer to the Applicant's Guide to Applying to assist you with your application.
If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.
All other applicants please submit your application by clicking 'Apply Now'.
Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.
As a condition of employment, successful candidates not currently employed by the Department must provide a valid Working with Children Check (WWCC) clearance number. Renewal is not required after the WWCC expires, as long as you remain in a non–child-related role. Employer obligations only apply while the WWCC is valid.
Candidates must have Australian work rights (citizens, permanent residents, New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens, while temporary roles welcome applicants with a visa.
Closing date 11th January 2026 at 11:59pm.
For role enquiries please contact Peta Pocock at and for recruitment process enquirires please contact Kirsty Anic at
We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team ) or visit NSW Department of Education Diversity and Inclusion.
A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.