The role involves ensuring compliance with regulatory obligations, assisting with legal documentation and supporting the Company Secretary in delivering effective corporate governance practices and adherence to legal and regulatory requirements, including the Corporations Act.
Individual accountability's & key functions
Manage legal documents, contracts and correspondence
Perform contract tiering assessments of new customer contracts
Manage legal document repositories
Engage external legal on instructions from in house legal team
Legal matter management
Legal research and assist Legal Counsel in the preparation of legal advice
Provide administrative support to in house legal team including document management
Maintain and update diary of key events relating to legal matters
Assist in house legal team and related stakeholders to implement and review compliance programs including whistleblower protections, modern slavery and anti-bribery and corruption
Liaise with external legal counsel and regulatory bodies as required
Monitor changes in legislation and advise relevant stakeholders on implications
Assist with the preparation of Executive, Board and Committee work plans
Prepare Board and Committee papers, minutes, and resolutions as required and upload to Diligent
Facilitate the agenda setting process of Executive, Board and Committee meeting agendas
Facilitate Board and Committee meetings and other governance-related events
Facilitate the AGM for shareholders and support the Chair and Head of Legal with shareholder engagement and the preparation of shareholder reports, distribution of notices, resolutions and other meeting papers for the AGM and
Maintain the Company's statutory records (including the shareholder register, records of director's conflicts of interest and declarations and copies of ASIC forms lodged)
Ensure submission of key ASIC filing requirements by required deadlines, including the Preparation and filing of the Company's annual return and other ASIC required submissions
Manage stakeholder relationships across Strategic Finance and Financial Assurance to facilitate performance reporting and quarterly/annual reporting
Facilitate the compilation and distribution of the monthly and quarterly performance reports to the Board and ELT, comprising financial report, target market management reports, risk reporting, legal and legislative updates, CSAT and performance metrics
Manage stakeholder relationships across Board/Executive (CEO and Board Chair), ARC (CFO & ARC Chair) and PRC (CPO & PRC Chair)
Facilitate and coordinate the annual review and update of Board and Committee Charters
Facilitate and coordinate the annual review of Board and Committee effectiveness
Facilitate and coordinate the annual skills matrix review
Facilitate and coordinate the review of matters reserved for Board
Maintain Diligent, the platform that supports Board reporting, including book creation and archiving, security management and regular update of the resource centre
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Natalie Kiely on ************ for a confidential discussion.
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