Executive Assistant - Safety, Quality & Innovation
Salary:
HSO Level G4 $90,666 - $96,409 p.a.
Location:
Nedlands
Unit/Division:
Perth Children's Hospital > Safety Quality and Innovation
Work Type:
Permanent - Full Time
Position No:
Closing Date:
:00 PM
Be part of a team that drives excellence across our health service
We currently have a Permanent Full-Time position available.
Vacancy Reference No
Position Profile:
We have an outstanding opportunity for an Executive Assistant passionate about supporting health services for children and families.
Reporting to the Executive Director, CAHS Safety Quality and Innovation, you will provide efficient and professional administrative support to the CAHS Executives, Senior Leaders and Clinical Leads, encompassing activities across the breadth of the CAHS services and locations within the Perth metro area including Perth Children's Hospital.
Your responsibilities will include:
* Diary management on behalf of the Executive Director and Senior Leaders to enable efficient time management and to ensure preparedness for meetings, with a focus on prioritising critical matters.
* Screening incoming correspondence and facilitating management communication workflow through the office. Drafting routine correspondence.
* Organising meetings and functions and providing secretarial support including preparation of agendas and supporting documentation; recording and distributing minutes; follow-up of actions as required.
* Collaborating with internal and external stakeholders at all levels, including the other health services, private sector, and government organisations including the Director General's Office and the Department of Health on behalf of the Executive team.
* Maintaining a confidential filing and document tracking system.
* Contributing to core administration and support processes as part of the broader administrative team, ensuring the seamless and effective operation of our organisation.
This is a fast-paced role, requiring initiative, flexibility, strong planning and coordination skills, and the ability to manage time effectively in a dynamic environment with changing deadlines.
The ideal candidate will possess well-developed interpersonal skills and a proven ability to communicate with senior executives and gain the cooperation of staff and people at all levels.
Apply now for this rewarding role that offers unique opportunities for professional growth.
About our Safety, Quality & Innovation Team
The Safety, Quality & Innovation Division is dedicated to shaping the future of healthcare delivery across CAHS by providing expert analysis and advice aligned to broader health system reform and key safety and quality priorities.
Our team leads the development, implementation and ongoing review of CAHS's external certification and accreditation processes, and plays a key role in advancing organisational strategy relating to safety, quality and clinical governance.
Through strong engagement with our workforce and consumers, we ensure patients and families are active partners in their healthcare journey. We foster a culture of continuous improvement by identifying emerging trends, embedding best practice and driving innovation to enhance patient safety and the quality of care for children and families.
How to Apply
We welcome your application via the 'Apply for Job' button at the bottom of this page. Your application should contain the following:
* A covering letter outlining your suitability for the position.
* A statement addressing selection criteria as per the Job Description Form in 2 – 3 pages maximum.
* A copy of your current CV outlining your most recent and relevant work experience.
* The name, email and contact details of two referees who can be contacted to provide a confidential report (we will contact you and seek your confirmation prior to contacting your listed referees).
These documents should be complete and ready to attach prior to applying online. Please ensure you allow sufficient time to complete the online application process as you will be required to answer various questions and attach your documentation.
Selection Criteria: Please see the attached Job Description Form.
For Further Job Related Information: We encourage you to contact Erica John (Director Child and Family Liaison Service) on or with any queries relating to this position.
Help in submitting your application: If you experience technical difficulties while applying online, please contact Employee Services on for immediate assistance during business hours.
Eligibility: Australian citizenship or permanent residency is an essential requirement for applicants to be considered for permanent positions in the public sector. Fixed term and/or casual contracts can be held by individuals on visas that allow working rights within Australia.
Other Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake criminal records screening and integrity checking as part of the appointment process. Referees may also be asked to comment on an applicant's integrity and past demonstration of ethical behaviour.
WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities.
In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.
Whilst this selection process will initially be used to fill any available vacancy, it may also be used to fill other "similar" vacancies throughout the health service. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.
About CAHS
The Child and Adolescent Health Service (CAHS) is proud to be the leading service provider for paediatric healthcare in Western Australia, as the State's only dedicated health service for infants, children, and young people. CAHS comprises three service areas: Perth Children's Hospital (PCH) and Neonatology, Community Health, and Child and Adolescent Mental Health Services (CAMHS).
With over 7000 employees, our services are delivered at PCH and King Edward Memorial Hospitals (KEMH), as well as across a network of more than 160 community clinics across the Perth metropolitan area.
For further information about the benefits of working for CAHS, please click here and for further information regarding CAHS' services, please click here
CAHS values: To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.
Support for your interview process
CAHS is committed to ensuring that our interview process meets the access needs of all applicants. If you require any reasonable adjustments to accommodate a disability, enhance access, or support your inclusion and success during the interview, please contact the CAHS Talent Acquisition Team prior to your interview.
You can reach the team via or by calling All enquiries will be treated confidentially.
Lodgement is system generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted.
LATE OR EMAIL APPLICATIONS CAN NOT BE CONSIDERED.
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