Company Descriptionparadise of paradoxes.25hours hotel jakarta the oddbird is a space that celebrates culture and lifestyle with nostalgia, authenticity, and genuine hospitality. It embodies poetic contrasts-the paradise of paradoxes. Nestled in the heart of the sudirman central business district (scbd) within district8, 25hours hotel jakarta the oddbird stands tall with 38 stories, featuring 210 rooms and 135 serviced apartments rising above ashta mall in the senopati area, the city's hottest business and lifestyle district.Job DescriptionPrimary ResponsibilitiesPurchasing AdministrationSupervise, train and motivate Purchasing department employeesEnsure that the department works closely with the Executive Chef and the Food & Beverage Director to purchase the highest quality products at the lowest pricesEnsure that all purchase order requests are properly completed and approvedNegotiate food prices, place required daily food orders and ensure prompt deliveryGenerate purchase orders on approval requisitions and obtain necessary authorizationObtain competitive price quotations and confirm purchase availabilitiesProvide the Financial Controller with a monthly summary of purchasing reportsCoordinate regular inventories with storeroom personnel and department headsCoordinate capital project purchases with corporate purchasing and outside contractorsCultivate the sound supplier relationshipsConduct regular quality control audits to ensure staff are performing their duties according to standard guidelinesConduct food supplier premise checks with the Chef before registering the supplier as a vendor to ensure supplier compliance with Hazard Analysis Critical Control Point (HACCP) standardsConduct surprise audit of receiving and storage areas from time to time to ensure that Hazard Analysis Critical Control Point (HACCP) standards are adhered toTeam ManagementInterview, select and recruit direct reportsIdentify and develop team members with potentialConduct performance review with the teamConstantly monitor team members’ appearance, attitude and degree of professionalismPrepare detailed induction programs for new employeesDevelop, conduct maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the businessOther ResponsibilitiesBe aware of the hotel fire & life safety/emergency proceduresAttend all briefings, meetings and trainings as assigned by managementMaintain a high standard of personal appearance and hygiene at all timesPerform other reasonable duties assigned by the assigned by the ManagementQualificationsPossess a strong background in hospitality or hotel procurement, demonstrating extensive operational insight.Exhibit exceptional organisational skills and meticulous attention to detail, with a comprehensive understanding of purchasing procedures and inventory systems.Demonstrate proficiency in cross-departmental communication and collaboration.Maintain composure and efficiency under high-pressure situations and during peak operational periods.Exemplify a proactive and analytical approach to problem-solving, with a commitment to optimising behind-the-scenes operations.
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