Deputy Company Secretary – ASX 200 Property & Funds
This is an exciting opportunity to join a leading ASX 200 Property and Funds Manager as Deputy Company Secretary, reporting into the Chief Risk Officer. Working within a well‑established, collaborative team of high performers, you will be responsible for the main listed Board as well as a portfolio of subsidiary entities. Supported by an Assistant Company Secretary and Board Administrator, you'll play a key role in delivering best‑practise governance across complex corporate and fund structures.
Responsibilities of the role:
* Ensure efficient governance of the main listed Board and its subsidiaries, covering Boards and Committees.
* Manage Board meetings and subcommittees, including agenda preparation, electronic Board papers, and timely delivery.
* Attend and minuting Board and Committee meetings.
* Maintain statutory registers for all entities, including annual solvency resolutions and notifications.
* Keep systems updated for company records and regulatory lodgements.
* Ensure financial accounts are approved and lodged with ASX/ASIC within the prescribed period.
* Establish new subsidiaries and trusts, maintaining relevant statutory registers.
* Assist in preparing annual directors' declarations and corporate governance statements.
* Prepare ASX announcements in collaboration with the Head of Investor Relations and Company Secretary.
* Assist in identifying and managing conflicts of interest.
About you:
* Minimum 10 years' practical company secretarial experience.
* Strong knowledge of listed entity governance frameworks and fund/trust structures.
* Highly organised, detail‑oriented and comfortable managing competing priorities.
* Excellent communication skills with the ability to engage confidently with senior stakeholders.
* Proficiency with Diligent Boards and Entities (or similar platforms).
Greenfields is a specialist In‑House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross‑sector clients including top ASX listed organisations, non‑listed organisations, multinationals, small and medium size enterprises, and not‑for‑profits.
Please send your resume in confidence to Catherine Wolfe‑Coote, Managing Director at
Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted.
Seniority Level
* Director
Employment Type
* Full‑time
Job Function
* Legal and Accounting/Auditing
Industries
* Funds and Trusts, Investment Management, and Real Estate
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