Finance Assistant, First Aid and General Administration
Department of Education Victoria – Melbourne VIC
14d ago, from Department of Education & Training Victoria
Rangeview Primary School is situated in the outer eastern suburbs of Melbourne. Extensive development of our school's facilities and grounds, have been completed and in turn have created engaging and contemporary learning spaces.
The 667 students enrolled reflect the diversity of cultural and social backgrounds within the local community. The school provides the breadth and diversity of programs for individuals at all levels. Rangeview demands and enjoys a highly dedicated and capable staff who are proactive and reflective in their orientation; an active and enthusiastic parent community; and an informed and committed School Council that is supported by its wide ranging and organised sub‑committee structure. Significantly our students display considerable pride in our school and have high expectations of themselves and the way in which they achieve in all areas.
Our aim is to constantly strive to improve the learning outcomes for students in an atmosphere that is caring and supportive and in which successes are shared and celebrated.
Students experience a comprehensive curriculum inclusive of a range of extracurricular activities, including: student representative council, junior and senior school choir, school band, interschool sport, and school leadership programs. Additional lunchtime programs including Lego Club, Chess Club, Science Club and Dance Troupe offer opportunities for students to enhance their learning experiences.
Our students develop in an environment that respects them as individuals; has high expectations and accepted standards of behaviour, tolerance and co‑operation. The school community together, have revised and refined the school's values and have promoted this through student code of conduct booklet.
Selection Criteria
* SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
* SC2 Demonstrated capacity to work and collaborate with others in a team environment.
* SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
* SC4 Possess the technical knowledge and expertise relevant to the position.
* SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
* SC6 A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
* Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager.
* Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
* Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
* Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Working hours: 8:30am–4:00pm, Monday to Thursday.
We are looking for a dynamic and enthusiastic team member to join our administration team. Our team is made up of the School Nurse, Office Manager and Business Manager.
In this role, you will provide first aid cover on Wednesdays and support the School Nurse on other days when required. On your remaining working days, you will assist the Business Manager with accounts payable and receivable, and provide support to the Office Manager.
First Aid
* The First Aid officer acts as the first point of contact for all first aid enquiries and is part of the administrative team who work collaboratively, ensuring a productive, efficient and respectful workplace.
* Administer First Aid as required to students and staff in accordance with DE guidelines.
* Administer medications according to medical manager plans and school processes.
* Contact parents and emergency services as required.
* Maintain, enter and retrieve data from the schools management system in relation to first aid.
* Notify Leadership of serious injuries, illness or suspected wellbeing concerns.
* Conduct follow up communication with families after significant health incidents.
* Maintain confidentiality and sensitivity in all aspects of the role.
Accounts Payable
* Maintain financial data entry within Compass and CASES21 finance including entering Purchase Orders from Compass and AIMS, creditor details and invoices.
* Coordinate and perform all tasks related to accounts payable through CASES21, Compass and various banking platforms.
* Prepare creditor payments on CASES21, filing of invoices and payment documentation as per audit requirements.
* Assist with creditor queries.
* Reconciliation and management of Schools Purchasing Cards.
* Follow up with staff regarding outstanding purchase orders and invoices.
* Reconciliation and management of all excursions and activities.
* Assist with maintaining the schools financial records including storage and archiving.
* Assist with preparation of financial documentation and data for budget preparation.
* Provide staff with financial reports from CASES21 and assistance to Compass Finance when required.
Accounts Receivable
* Process daily EFT, cash and Compass.
* Assist with the collection of fees and liaise with parents on payment plans.
* Process all charges associated with excursions and special events.
* Process Sundry Debtor invoices e.g. school facility hiring.
* Preparation of banking and if necessary taking cash receipts to the bank.
* Send Debtor statements and follow up outstanding amounts.
Administration
* Support Office Manager with providing a welcoming and professional first point of contact for students, families, visitors and staff.
* Support Office Manager with answering incoming calls, emails and enquiries.
* Support Office Manager with student attendance.
* Collect and distribute mail, accept deliveries to the school.
* Provide routine clerical or other administrative support.
* Order stationery and paper deliveries as required.
* Ensure all processes are carried out in a timely and efficient manner, maintaining confidentiality and workplace safety.
* Assist in maintaining a safe and healthy working environment by complying with DE, school and OH&S policies and procedures.
* Undertake other duties relevant to the field of responsibility as requested by the Business Manager and Principal in accordance with ES1-2 dimensions of work.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via (email omitted).
Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Information on the department values is available at:
Other Information
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programmes provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
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