This role sits within a newly established infrastructure delivery platform responsible for large-scale, multi-stage energy and infrastructure projects currently under development and construction.
The Document Controller will play a key role in establishing and structuring document control systems and processes, bringing organisation and consistency to a fast-moving project environment. This role is suited to someone who can build, improve, and embed effective document management practices from the ground up.
Key Responsibilities
* Establish, structure, and improve document control systems and processes across the project.
* Administer and configure the Procore document management system, including workflows, access controls, and document structures.
* Bring consistency and organisation to existing documentation, including reviewing, restructuring, and standardising legacy files.
* Ensure all documentation is accurately registered, version controlled, and maintained in line with project standards.
* Monitor document workflows (submissions, reviews, approvals) and ensure timely processing and follow-up.
* Maintain document registers, transmittals, and tracking logs.
* Generate reports on document status, outstanding actions, and workflow performance.
* Provide guidance and training to project team members on document control processes and system use.
* Support general project administration activities as required (approx. 20% of role).
* Provide oversight and guidance to junior administrative support during peak periods.
Experience & Skills Required
* 3+ years' experience in document control within infrastructure, construction, or energy projects.
* Proven experience setting up or significantly improving document control systems and processes.
* Hands-on experience using Procore for document management and configuration.
* Strong understanding of document control workflows, governance, and best practices.
* Ability to bring structure to unorganised or legacy documentation environments.
* Strong organisational skills with high attention to detail.
* Proficiency in Microsoft Office (Excel, Word, Outlook).
* Strong communication skills, with the ability to guide and support non-technical stakeholders.
Key Attributes
* Proactive and solutions-oriented, with a "build and improve" mindset.
* Comfortable operating in an evolving, fast-paced project environment with limited structure.
* Detail-oriented, with a strong focus on accuracy and consistency.
* Collaborative, with the confidence to guide and support others.
* Able to balance hands-on delivery with light coordination and oversight responsibilities.
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