JOB SUMMARY: This role will be responsible for local logistics from the time the goods leave the manufacturing plants until they reach the customer in Australia and New Zealand, the role also includes facilities, security and a diverse range of administrative tasks.
KEY DUTIES & RESPONSIBILITIES
- Coordination of incoming shipments including shipment tracking, customs clearance, warehouse notification and
receipt into SAP
- Liaising with the 3rd party warehouses in Australia and New Zealand by ensuring:
- Day to day operations meet Allergan logistics and QA requirements
- Operations meet the defined service level requirements including local shipping arrangements
- Stock count is accurate through regular cycle counts
- Stock quality is maintained by appropriate segregation and disposition of damaged and expired stock
- Work with suppliers or customers to improve supply chain efficiency or sustainability.
- Analyse all aspects of logistics to determine the most cost-effective or efficient means of transporting products or
supplies.
- Ensure that all processes are documented and meet corporate compliance guidelines. Prepare & maintain SOP’s as
required.
- Take ownership for the coordination and planning of warehousing activities including: inbound, outbound and
reverse logistics with a focus on inventory management.
- Ensure that our 3rd party logistics partners follow best practices and processes and will be responsible for
measuring their KPIs.
- Recommend process, procedure and system improvements where necessary.
- Process SAP transactions ensuring adherence remain in line with corporate requirements.
- Liaise with all relevant parties on any local issues, new product introductions and product changes.
- Prepare and analyse reports as required to meet company objectives and compliance reporting requirements.
- Participate in projects as required to ensure that all aspects of the ANZ supply chain are effectively managed.
- Effectively collaborate with AbbVie Distribution Manager to ensure alignment and consistency when managing the
Logistics Provider relationship.
Quality
- Report any adverse event within 24 hours as per Allergan’s policies and procedures
- Support Allergan’s Quality Management System and internal auditing processes.
Logistics Coordinator Page 2
Workplace Health & Safety
- Proactively participate in Allergan’s WHS programs, adhere to policies and promote a safe work environment at all
times.
General
- Adhere to Allergan’s internal codes of conduct and compliance processes.
- Other ad hoc duties such as administrative duties, as requested.
JOB REQUIREMENTS
**Qualifications**:
- Minimum Certificate III/IV Qualification in business, administration or other related field.
Skills and Abilities
- 2-3 years’ experience in corporate business workplace.
- Exposure to Customer Service or Logistics well regarded.
- Experience working with e-commerce systems highly regarded.
- Experience liaising with 3rd party warehousing partners and other vendors would be advantageous.
- Exposure to coordinating or managing projects also well regarded.
- Intermediate skills in MS Office including Excel.
- Excellent written and verbal communication skills.
- Able to multi task with attention to detail and accuracy.
PROFESSIONAL SKILLS
Stakeholder Management - Identifies impacts and develops plans to ensure that needs of each stakeholder are met and
appropriately communicated
Problem Solving - Draws from knowledge and experience to develop scenarios / tradeoffs and uses logical approaches to
respond to problems or opportunities
Data Driven - Uses available structures, data, and analytics to formulate solutions
Drive Execution - Focuses on results and motivates self and others to execute against commitments on time
Build Relationships - Creates relationships and fosters impactful connections with colleagues / vendors
LEADERSHIP SKILLS - LEAD SELF
Inquisitive - Shows curiosity, asks probing questions, and changes the status quo to make strong decisions while managing
and driving change.
Optimistic - Has a positive outlook; aligns with business needs and has a can-do attitude.
Excellence Focused - Demonstrates discipline and commitment to turn strategy into reality; drives results by focusing on
prioritisation and continuous improvement.
Transition skill to Lead Others
Open and Authentic - Is emotionally intelligent and magnifies diversity of markets, people and perspectives to drive
business outcomes.
THE ALLERGAN COMMITMENT
Doing What is Right - Never jeopardize patient safety, product quality or compliance; always act with integrity
KEY INTERFACES
External Vendors & Suppliers Sales & Marketing