The Opportunity
Our Client based in Bassendean is seeking a capable and friendly Administration Officer to support their operations across office administration, accounts, and personnel support. This is a hands‑on role suited to someone who enjoys variety, takes pride in being organised, and thrives in a supportive, small team‑based environment. You'll play a key role in keeping the office running smoothly while working closely with managers, the Group Financial Controller, suppliers, and staff.
What You'll Be Doing
Accounts Administration
* Entering and maintaining accurate financial information in Reckon
* Reconciling credit and fuel card statements with purchase receipts
* Enter, prepare, and review weekly and monthly accounts payables.
* A minimum of 3+ years experience in accounts payable and receivable processing
* Prepare purchase orders and invoices; maintain and reconcile accounts receivable.
* Handle debt collection for overdue invoices, ensuring timely follow-up on all accounts receivable.
* Process accounts payable for approximately 30–40 active suppliers and manage one‑line accounts receivable invoices, with detailed progress claims completed monthly by engineers.
* Assist with basic financial reporting, including cost reports when required
Human Resources & Personnel Support
* Entering weekly timesheets for wage personnel
* Preparing employment details and onboarding documentation for new starters
* Coordinating PPE procurement and distribution for staff and wage personnel
* Assisting with pre‑employment medicals, inductions, and training coordination
* Maintaining strict confidentiality of all employee and payroll information
Office & General Administration
* Managing day‑to‑day office administration, records and ad‑hoc administrative tasks
* Providing administrative support to managers as required
* Coordinating office supplies, equipment and IT administration
* Maintaining digital and physical filing systems
What We're Looking For
* Previous experience in administration or office support (3+ years preferred)
* Strong organisational skills with excellent attention to detail
* Confident using Microsoft Office (Word, Excel, Outlook) and using accounting software such as Reckon or similar.
* Hands-on experience with Reckon accounting software is required for this position preferably.
* Professional, reliable, and able to manage confidential information
* A positive, "can‑do" attitude with a team‑first mindset
Why You'll Love It
* Supportive and collaborative team environment
* Varied role with a mix of accounts, admin, and HR exposure
* Stable, well‑established business
* Opportunity to build long‑term administration and financial skills
Our client is an equal-opportunity employer and encourages applications from all qualified candidates. For further details about this exciting opportunity, please reach out to Chantelle O'Sullivan at Thomas Executive Recruitment on or email We look forward to hearing from you
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