* School of Electrical Engineering and Computer Science
* Full-time (100%), permanent position
* Base salary will be in the range $95, $102, % Superannuation (HEW Level 6)
* Based at our St Lucia Campus
About This Opportunity
The Executive Coordinator plays a key role in supporting the School Leadership team—providing high‑level administrative, analytical, and project support. You'll work across the School and wider University, often handling confidential information, preparing reports, solving problems, and helping drive key initiatives. This role requires a strong understanding of University and School policies, along with regular involvement in projects and event coordination. You'll use your analytical skills, operational knowledge, and high level of discretion to support key activities across the School.
Key responsibilities will include:
* Provide high‑level executive support, including managing complex electronic diaries, coordinating meetings and travel, preparing documentation, drafting correspondence, and liaising with senior stakeholders.
* Coordinate committees and leadership meetings, including scheduling, preparing agendas and papers, taking minutes, and ensuring timely review, accuracy and completion of follow‑up actions.
* Lead and support events, workshops and functions, overseeing planning, logistics, project management and use of digital tools in line with UQ policies and objectives.
* Deliver analytical support by participating in projects, gathering and analysing data, conducting research, preparing reports, and developing recommendations for executive approval.
* Prepare high‑quality communications and materials, including content for initiatives, presentations, marketing collateral, charts/graphs, and documentation for internal and external audiences.
* Manage confidential information and administrative processes, including maintaining office systems, reviewing documents for accuracy, coordinating information retrieval, and supporting compliance activities.
* Provide responsive stakeholder support, handling enquiries from staff, students, government, industry and community partners with professionalism, tact and discretion.
* Support financial operations, including managing reimbursements and expenses, preparing and reconciling budgets, and ensuring adherence to University financial policies.
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
* Up to 26 weeks paid parental leave/paid primary care leave
* 17% superannuation contributions + 17.5% annual leave loading
* Access to flexible working arrangements, subject to operational requirements
* Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
* Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
* On campus childcare options
* Affordable parking (from just $6.40 a day)
* Salary packaging options
About You
* A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.
* Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status.
* Developed analytical skills.
* Project coordination experience.
* Experience in multi-tasking and project coordination.
* Level of sensitivity when dealing with confidential matters.
* Excellent stakeholder management, such as the ability to effectively handle, escalate and follow up with stakeholders.
* Sound problem solving skills and judgment in resolving or redirecting issues.
* Demonstrated experience in an Executive Coordinator role in a large and/or complex organisational context
Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia and other role-specific requirements such as Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
Questions?
For more information about this opportunity, please contact Loretta Jamieson at
For application inquiries, please reach out to the Talent Acquisition team at, stating the job reference number (below) in the subject line.
Want to Apply?
We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:
* Resume
* A cover letter summarising how your background aligns with the 'About You' section
Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia's First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact
Other Information
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Applications close Thursday 12 February at 11:00pm AEST (R