Support Senior Leaders as an Executive Assistant
We are seeking a highly skilled and organized individual to join our team as an Executive Assistant. This role provides critical support to our senior leadership team, ensuring seamless day-to-day operations and successful project delivery.
About the Role:
* Administrative Support: Provide timely and effective administrative assistance to senior leaders, including calendar management, document preparation, and travel coordination.
* Meeting Logistics: Arrange meetings, manage room setup, and coordinate catering for smooth and efficient events.
* Event Coordination: Plan and execute various events, such as team gatherings and company-wide meetings, with attention to detail and a focus on excellence.
* Project Support: Collaborate with other executive assistants and administrative staff to ensure successful project outcomes and follow-up on outstanding tasks.
* Financial Management: Handle travel expense reconciliation and process purchase orders and vendor setups in a professional and efficient manner.
* Process Improvement: Proactively identify opportunities to enhance administrative efficiency and implement improvements to maximize productivity.
This role is ideal for a motivated and resourceful individual with exceptional organizational skills and a proactive approach to problem-solving.
Key Responsibilities:
1. Provide high-quality administrative support to senior leaders
2. Manage meeting logistics and coordinate events
3. Collaborate with other teams to ensure successful project outcomes
4. Handle financial transactions and maintain accurate records
5. Identify and implement process improvements
Requirements:
* Experience: Extensive experience in an EA role supporting multiple executives
* Communication Skills: Excellent written and verbal communication skills
* Tech Savviness: Proficiency in using technology to manage multiple priorities effectively
* Attention to Detail: Strong attention to detail and a proactive approach to problem-solving
* Interpersonal Skills: Excellent interpersonal skills, approachable, and able to work effectively in a team
What We Offer:
* Flexible Working: A hybrid and flexible working model to ensure you can do your best work in a way that suits you
* Learning Opportunities: Access to learning days, hackathons, EdCast, LinkedIn Learning, and Udemy to develop your skills
* Benefits: Birthday leave, paid time off, staff discounts, gym memberships, wellbeing programs, Employee Assistance Program, and volunteer days
This is an exciting opportunity to join our team as an Executive Assistant and make a meaningful contribution to our organization's success.