Job Description
ROLE PURPOSE
Administration Support for client team. Campaign support for media planning and buying across all formats and mediums. Accurate reporting for internal and client needs.
CORE RESPONSIBILITIES :
1. Delivery of tasks to deadlines
2. Accuracy of reporting and inputting
3. Material Instruction management
4. Financial Management
ACCOUNTABILITIES
5. Ensure completion of all tasks to deadline
6. Assist Account Executive / Investment Manager in any bookings across all media
7. Responsible that all Material Instructions are correct and sent out in a timely fashion. Account Executive / Investment Manager must approve prior to sending out
8. Assist Account Executive / Investment Manager for sourcing material deadlines for
9. Assist Account Executive / Investment Manager in loading bookings into BCC correctly within 1 day of booking
10. Building effective relationships with creative agency partners and media
11. Assist the Account Executive and Investment Manager to buy, track and optimise all campaigns efficiently within deadlines by:Provide accurate and timely data entry of campaigns (using correct rate cards, surveys, POs, job codes and BCC commission rates)Post-match all TV campaigns weeklyEnsure POP/tear sheets are collected and disseminated internally/to clients
12. Support team on a day to day basis
13. Harness relationship with creative agency i.e. material instructions, deadlines etc. - collaboration is important
14. Assist in writing up discrepancy sheets, get sign off and assist to negotiate compensation and placement
15. Responsible that all reports are executed correctly and in agreed time
16. Responsible for digital ad ops and trafficking
TECHNICAL SKILLS
17. Demonstrate competency for all systems relevant to the account coordinator role, including:
18. BCC, eTAM, eRAM, TARDIIS, MOVE, Asteroid, AQX, Microsoft Office & Nielsen Answers
SOFT SKILLS
19. Collate info for presentation to team and manager in a thorough and insightful way
20. Managing up to direct line manager and dotted line reports
21. Clear and efficient communication at all times
22. Prioritizes and manages tasks efficiently
23. Strong interpersonal and problem solving skills
EXPERIENCE
24. Entry level - media degree and/or agency internship experience favourable
KEY AGENCY PERFORMANCE INDICATORS
Client Satisfaction
25. Ensures that all tasks are completed in an accurate, timely and professional fashion to deliver on internal and external requirements.
Relationships
26. Professionally represent the agency at all times
27. Positively driving the Zenith reputation
28. Is acknowledged for being open, curious and innovative, a dynamic and positive team player, a good ambassador of the Brand
Accuracy
29. High level of attention to detail, accuracy across all tasks, detect and solve and issues
30. Prioritises and manages tasks/time efficiently
31. Uses strong interpersonal skills to solve problems and deliver outcomes
32. Strong process management skills and perseverance with resolving ongoing issues
33. Proficient excel skills
Delivery
34. Prioritises and manages time efficiently
35. Passionate about our industry and our client’s business. Seeks to learn more about our industry, clients & consumers
36. Accountable for all admin and data entry, loading and coding.