Executive Assistant – APS Level 5 – Aboriginal and Torres Strait Islander (ATSI) – Attorney‑General's Department
Base pay: A$86,464.00 – A$91,809.00 per year. The salary will be based on your skills and experience.
We are looking for motivated individuals who are curious and eager to learn to fill a range of Executive Assistant positions across APS Level 5. As an EA you will receive broad exposure to the work, people and culture within the department. Your role will touch on several key aspects of operations and will provide opportunities to grow, upskill and network.
Key responsibilities include:
* Strategic diary management, travel coordination, ordering stationery and proactive meeting preparation including seeking relevant documentation and assembling packs.
* Providing front‑of‑house support duties including triage telephone calls and general correspondence and responding or directing queries to relevant officers.
* Preparing moderately complex to complex correspondence, minute taking, photocopying/scanning and filing, and overseeing the coordination of responses to ministerial and parliamentary requests via the Parliamentary Document Management System (PDMS).
* Assisting with financial management, including processing accounts payable, managing corporate credit card accounts, quality assurance and approving travel in the financial management system (SAP).
* Developing and maintaining internal and external relationships; liaising with stakeholders on policy, project or operational issues responding to stakeholder needs and expectations.
* Making decisions within defined parameters and setting new precedents based on sound subject‑matter knowledge and professional judgment.
* Applying innovative initiatives and contributing to change and to the improvement in quality and efficiency of services.
* Supporting the Executive Assistant Network through the provision of mentoring, coaching and peer support.
How you can make a difference:
* Demonstrate structured and clear communication skills.
* Prioritise and manage workloads effectively.
* Demonstrate influence, discretion and confidence.
* Build a culture of inclusivity and emotional intelligence.
* Be highly organised and focus on overcoming challenges with solutions.
* Collaborate with others to achieve goals.
* Demonstrate initiative and sound judgment.
Support we provide includes:
* Through our 'EA Buddy Program' which partners new and established EAs together, providing support over a four‑month period.
* By creating informal learning and development opportunities through job support and the department's EA Network.
* By enabling ongoing access to training through our learning management system; additional external training can be explored.
* By providing opportunities for growth, empowering you to expand your role as you develop new skills and interests.
Note: The need to provide confirmation of Aboriginal or Torres Strait Islander heritage is not required as part of the application process. Confirmation may be requested prior to onboarding.
Eligibility: This job is part of an affirmative action program and is open only to Aboriginal and/or Torres Strait Islander people. Applicants are required to identify themselves as Aboriginal or Torres Strait Islander and be accepted by their community as such. Confirmation of heritage may be requested prior to onboarding.
Seniority level
Not applicable
Employment type
Full‑time
Job function
General Business, Administrative, Other
Industries
Government Administration
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