Financial Administration / Controller / Bookkeeper | Gold Coast
* Part-time opportunity hours/week)
* Fixed hours for better work-life balance
* Opportunity to make a meaningful impact on financial systems and business performance
* Supportive culture that values loyalty, quality & staff wellbeing
* Room for growth and development within a well-established and reputable business
The Company
(Recruiting on behalf of our client)
Competitive Advantage HRM & Recruitment is representing a well-established and respected business within the security and technology sector. With strong roots in delivering high-quality solutions, this company has built a reputation for reliability, innovation, and excellence across residential and commercial projects. Their culture is supportive, professional, and forward-thinking, offering stability and growth to those who join the team. With exciting projects ahead, this is the perfect opportunity for a technician who wants both variety and balance in their work life.
Overview of the Role
We are seeking an experienced Financial Administrator / Bookkeeper / Controller to manage the financial operations of the business. This part-time role (16–24 hours/week) will be office-based, with fixed hours, and will report directly to the Director.
About the Role
* Manage accounts payable and receivable using Xero; ensure all invoices are coded and reconciled accurately.
* Set up and maintain supplier accounts with correct payment terms.
* Reconcile invoices with POs and Simpro records to ensure accuracy.
* Communicate with suppliers to manage payment terms and maintain cash flow.
* Review statements for credits and discrepancies, ensuring correct payments and credits.
* Schedule payments in Xero to reflect accurate P&L timing.
* Maintain up-to-date supplier details in Xero.
* Process payroll and superannuation weekly, including timesheets and Xero Me.
* Follow up on overdue invoices weekly and coordinate with administration to ensure jobs are held until payments are received.
* Update and report on budgets and financial performance to the Director weekly.
* Maintain and reconcile balance sheets to ensure accuracy.
* Prepare BAS (if possible) and manage recurring business payments.
* Work with Simpro to ensure accurate reporting of invoices, material costs, labor costs, and staff efficiency.
* Maintain accurate data in Simpro, including POs, stock, components, subcontractor work orders, and job-related updates.
* Support future financial planning, system improvements, and forecasting for both Xero and Simpro.
Overview of the Ideal Candidate
The ideal candidate is detail-oriented, motivated, and proactive. You are capable of managing multiple financial systems, enjoy problem-solving, and take pride in delivering accurate, high-quality work. You thrive both independently and as part of a team and are committed to improving processes and reporting.
About the Ideal Candidate
Essentials:
* Proven experience in bookkeeping / financial administration.
* Strong knowledge of Xero (accounts, payroll, superannuation, BAS).
* Experience with Simpro or similar job costing / project management systems.
* Solid understanding of accounts payable, receivable, reconciliation, and financial reporting.
* Strong organizational skills, attention to detail, and ability to meet deadlines.
* Reliable, proactive, and professional with excellent communication skills.
Desirables:
* Experience preparing BAS or working with a registered BAS agent.
* Prior exposure to financial forecasting and budgeting.
* Experience in a trade, construction, or security/technology business is advantageous.
The Benefits & Culture
People enjoy working here because they can grow and develop while enjoying a supportive culture and excellent work-life balance. We love recruiting for this business because they reward loyalty, value quality, and genuinely care for their staff.
How to Apply
If this sounds like the right opportunity for you, apply now with your CV. Once we have received your application, you can expect a confidential discussion with Marc at Competitive Advantage HRM & Recruitment to explore the role further.
Job Type: Part-time
Pay: From $35.00 per hour
Work Location: In person