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Executive assistant

Sydney
Clayton Utz
Executive Assistant
Posted: 25 June
Offer description

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The role

We are seeking an experienced and highly organised Executive Assistant to provide exceptional and confidential support to the Business Manager, Chief People Officer (CPO), and Chief Financial Officer (CFO).

At Clayton Utz, we are known for our commitment to excellence, innovation, and delivering exceptional client service. As one of Australia's leading law firms, we pride ourselves on fostering a collaborative and inclusive workplace where our people can thrive.

In this pivotal role, you will deliver high-quality organisational and executive assistance, ensuring the seamless coordination of daily business activities and workflows. You will also provide flexible support to other members of the leadership team as needed, contributing to the overall efficiency and success of the firm.

This is a fantastic opportunity for a professional and proactive Executive Assistant to work closely with senior leadership at Clayton Utz. Your expertise and attention to detail will play a vital role in managing priorities, facilitating smooth operations, and supporting the strategic goals of the business.


Key Responsibilities

* Effectively manage complex calendars for the CPO and CFO, including meetings, travel arrangements, and conferences. Support diary management for other executives as needed.
* Ensure meetings are well-organised, run on time, and fully prepared with necessary documentation and materials.
* Screen and prioritise phone calls and correspondence, draft responses, and address urgent matters appropriately.
* Prepare agendas, reports, research, presentations, and briefing packs to support decision-making.
* Coordinate travel and process expense claims following firm policies.
* Represent and support the CPO and CFO in interactions with stakeholders, acting as a trusted contact.
* Maintain contact records and collaborate with the support team to meet priorities and deadlines.
* Assist in planning and delivering retreats, workshops, and internal events.
* Provide administrative support for projects and initiatives, including documentation and report preparation.
* Support the Business Manager with administrative and project tasks for smooth team operation.


Skills and Experience Required

* Proven experience as an Executive Assistant supporting senior executives or leadership teams.
* Outstanding organisational and time management skills, with high attention to detail.
* Excellent communication skills, discretion, and confidentiality.
* Proficiency in Microsoft Office and relevant business tools.
* Proactive, resourceful, and capable of thriving in a fast-paced environment.
* Experience in event planning and travel coordination is highly regarded.


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Our firm has a rich history of over 180 years, serving top Australian companies and government agencies, known for legal innovation and excellence. We aim to deliver creative commercial solutions and have been involved in significant deals and litigation across Australia and the Asia-Pacific region.

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