About Us
At Christian’s Bus Company, we’re more than just a bus company — we’ve been connecting communities across regional Victoria for over 40 years. Proudly family-owned and operated, we value safety, reliability, and genuine community service.
Why Work With Us?
When you join Christian’s, you become part of a team that’s inclusive, supportive, and committed to helping each member succeed. We invest in your training, value your input, and trust you to make a real impact on how we run our fleet.
The Opportunity
We’re seeking a proactive Fleet Administration & Reporting Specialist to work closely with our Fleet Manager, ensuring our operations run smoothly and efficiently. This is a hands-on, high-trust role where your organisational skills, attention to detail, and ability to work across teams will keep our fleet in top shape and our reports accurate.
What You’ll Do
* Draft, update, and maintain company policies
* Coordinate team meetings and 1:1s, including agendas and follow-up
* Take accurate meeting minutes and distribute them promptly
* Prepare and circulate monthly maintenance newsletters
* Monitor fuel card transactions and compile defect reporting statistics
* Produce monthly reports for managers and quarterly board reports
* Build and manage Excel spreadsheets for data entry, analysis, and dashboards
* Act as a reliable point of contact for internal teams and external partners
* Manage insurance claims documentation and follow-up actions
What We’re Looking For
* Strong Microsoft Office skills, especially Excel (formulas, pivot tables, dashboards)
* Excellent organisational and time management skills
* Clear written and verbal communication abilities
* Previous experience in administration or operations support
* Confident working both independently and as part of a team
* Detail-oriented with a proactive approach to problem-solving
The Perks
* Be part of a respected regional business with 400+ staff
* Supportive, collaborative team environment
* Standard Monday–Friday hours (part-time or flexible arrangements available)
Apply Now
If you’re ready to combine your administrative expertise with a role that directly supports our fleet operations, we’d love to hear from you.
Please send your resume and cover letter to Human Resources via the Apply Now button or contact 0438 590 026 for more information.