Hutchies is seeking a motivated Project Administrator to join our Cairns team. This role is ideal for 1st‑year Construction Management students looking to kick‑start their career.
You'll gain hands‑on project experience with clear pathways into cadet, contract administration, or project management roles as you grow. A great opportunity to start strong in the construction industry. This is a full-time, permanent opportunity.
As a member of the Hutchies team, you'll find yourself immersed in a supportive and collaborative work environment. We pride ourselves on our down-to-earth culture and the close-knit relationships we build internally and through our projects.
The opportunities are diverse, providing you with unparalleled exposure to different projects and learning opportunities.
We value hard work and dedication, and we're excited to have your skills in our team.
Responsibilities
As a Project Administrator, your responsibilities will include:
* Coordinate project meetings, including agendas, minute‑taking, distribution of documents, and follow‑up of action items.
* Manage diary, email, travel arrangements, and general administrative support for the project team.
* Assist with preparing reports, presentations, monthly updates, and project documentation.
* Support contract administration tasks, including subcontract letting, preparing subcontract documents, and processing invoices.
* Maintain project registers such as variations, EOTs, procurement, and document control systems.
* Undertake weekly site visits to support project delivery and collaborate closely with site personnel.
* Assist with defect management and project close‑out processes.
* Provide day‑to‑day office support, ensuring smooth operations across the team.
* Reconcile expenses and manage business administration tasks as required.
* Perform additional duties as directed to support project and team outcomes.
Requirements
To be successful in this role, you should have:
* Relevant tertiary qualifications or currently studying in the respective field for this role
* 1 - 2 years' experience in a similar role
* Strong attention to detail and organisational skills
* Professional written and verbal communication skills
* Excellent analytical and problem-solving skills
* Understanding of market conditions, construction techniques, and industry standards, with a willingness to learn Hutchies' minimum standards.
* Ability to work in a team environment and have initiative when working independently
* Ability to foster strong relationship building with all relevant stakeholders
* A down-to-earth, fun, friendly and professional approach to your work
Agency submissions will not be considered for this role
The Hutchies difference
Hutchies has been building the structures in which Australians live, work, study, shop and play since 1912. From our early beginnings, we have grown into a dynamic and diverse construction company, delivering sophisticated projects across a comprehensive portfolio.
We're not like other builders. Relationships are everything to us – whether it's with our people, our clients, or the local communities in which we live and work.
Exclusive benefits
As a Hutchies company member, you're not just part of a great work environment; you also be supported with training and continuous development along with access to exclusive perks. These include discounted personal travel and flights, savings on health insurance, and big discounts from top Australian retailers. Plus, we've got a calendar full of gatherings for social events, meetings, and conferences. And if you or your immediate family ever need support, our industry leading Employee Assistance Programs (EAP) are there to help.
A fair go for all
Hutchies is all about equal opportunities and embracing diversity. Our commitment to an inclusive, people focused culture isn't just talk — it's who we are. Through initiatives like Statim Yaga and partnerships like NAWIC and UNIQ You, we're putting our values into action. So, whether you're part of our award winning Indigenous programs or advancing women in construction, you're part of a family that values long term relationships and community. We're not just building structures; we're building a workplace where everyone gets a fair go.
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