Applications close Thursday 26 June 2025 at 11.59PM
Overview
Overview
Work type: Full time Salary: Salary not specified Grade: Ed Support Level 1-Range 4 Occupation: Administration/Secretarial Location: Melton Reference: 1479913
Selection Criteria
SC1 Demonstrated ability to provide high-level administrative support at an executive level and manage competing work demands in a timely manner.
SC2 Demonstrated capacity to lead and collaborate with others in a team environment, displaying initiative, accuracy and reliability.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Process the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
This position comes with a 30 day leave purchase allowance which requires you to work 5 days in each of the school holiday periods (Apr, Jul, Sept) and 15 days in the January holidays.
Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions.Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.
Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal.Management responsibility extends to ensuring appropriate support levels are maintained across the school.Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.
Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Reports to: College Principal, Student Services and Operations Principal, Junior & Senior School Principals
Reports from: Daily Organiser
Leader of: Forward Planning, Recruitment Team & Student Transitions
Summary
The College Operations Leader leads the development, implementation, monitoring, and evaluation of college operations to ensure the effective delivery of high-quality educational programs. This includes oversight of the Daily Organiser to ensure continuity of learning during staff absences, support for the recruitment of high-quality staff, and strategic planning around timetable development and student transitions. The role plays a key part in ensuring smooth student transitions, including course counselling and subject selection processes.
Specific Responsibilities
College Operations
* Develop and coordinate processes for planning and managing college events and daily operations such as Parent-Teacher Conferences, Assemblies, Year Level Exams, Head Start, Year 6¿7 Transition, alternative scheduling of classes, and after-school events like Information Nights and Course Counselling.
* Oversee the Daily Operations of the College, ensuring all classes and programs are appropriately staffed, and that CRT costs and HR records are effectively and efficiently managed.
* Oversee the management of the CRT budget, extras, and under/allotted time, ensuring effective use of human resources.
College Timetable
* Construct and maintain the annual College Timetable (Edval) to meet curriculum delivery and workforce planning requirements.
* Ensure the timetable is published and accessible via the Xuno/Compass Learning Management System.
* Work closely with curriculum leaders and student services teams to ensure that student subject selections are reflected in the timetable in a way that maximises student access and engagement.
Staff Recruitment
* Liaise with relevant staff, including the Principals and Learning Area Leaders, to identify workforce needs and support the recruitment of high-quality staff.
* Coordinate timelines and operational logistics related to recruitment, onboarding, and induction of new staff.
* Support alignment between workforce planning, timetable development, and student needs to ensure a balanced and efficient staffing structure.
* Participate in recruitment panels and contribute to candidate evaluations where appropriate.
Student Transitions
* Lead operational planning for key student transition points, including Year 6-7 and Year 10-11.
* Support the organisation and delivery of course counselling processes across the College, ensuring that systems and resources are in place for students to make informed decisions.
* Coordinate and support the subject selection process, working with relevant staff to ensure student choices are accurately captured and align with curriculum offerings.
* Liaise with key staff to ensure timely communication with students and families regarding transitions, subject selections, and associated deadlines.
Systems and Infrastructure
* Lead the development and implementation of the Compass Learning Management System and its modules to enhance college systems, operations, and student learning outcomes.
* Develop and deliver professional learning for staff on the effective use of Compass modules.
* Ensure integration and functionality between Compass and associated third-party software (e.g., Edval, CASES21).
General
* Provide records and data on college operations for annual evaluation and feedback to the principal and school leaders on areas for improvement.
* Ensure timely and clear communication with staff, students, and the college community through Compass and email.
* Be available outside regular school hours when operational needs (e.g., urgent timetable changes) arise.
* Perform other duties as delegated by the principal.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.It is our policy to provide reasonable adjustments for persons with a disability (seeWorkplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
At Staughton College, we are deeply passionate about high-quality education and its positive impact on young people and their communities. For us, education is more than just imparting knowledge; it¿s about nurturing the whole individual, fostering a love for learning, and equipping students with the skills and values they need to succeed in life.
Over the past decade, our college has grown significantly, now serving over 1,700 students with a dedicated team of 180 staff members. Our community thrives on the belief that students excel when their learning and well-being are closely connected. We are committed to creating an environment where every student has the opportunity to become the best version of themselves.
Our guiding philosophy is grounded in equity of access and high expectations, ensuring that all children will learn and achieve their full potential. We ensure that all students leave Staughton College with a love of learning, a strong sense of self-worth, confidence, independence, risk-taking skills, and self-discipline. High expectations for learning and behaviour are tied to respect for the rights and responsibilities of all members of our community.
Staughton College is a place where students are empowered to be dynamic members of our community, actively participating in both classroom learning and extracurricular activities. Through our Staughton Student Matrix, we explicitly teach and acknowledge key positive behaviours that enhance learning, effort, and respect. As an accredited Select Entry Accelerated Learning (SEAL) school, we offer specialized pathways for highly able students, ensuring they receive the support and opportunities needed to excel.
A cornerstone of our philosophy is a staff culture that prioritizes strong relationships and open, meaningful conversations about what truly matters. This culture is not just a statement¿it¿s something we live out every day. We consistently model and reinforce these values, ensuring we support one another while also holding ourselves accountable to the highest standards.
We believe that by investing in every staff member and supporting them in being their best, our students will be best placed to thrive. This commitment is reflected in the ongoing support and the many opportunities we provide for professional growth in teaching and leadership.
Our teaching staff use point-of-need data and assessments to plan personalized learning environments, effectively engaging students and meeting their unique needs. Our instructional model, based on the Marzano/Pollock GANAG framework, is used consistently across classrooms, ensuring deep learning. We also embrace a whole-school approach to curriculum development, where strong practitioners invest in writing robust curriculum frameworks, allowing teaching teams to focus on how to teach content effectively.
At Staughton College, we strive to exceed expectations, fostering a culture where everyone¿students and staff alike¿can grow, learn, and achieve excellence.
Applications close Thursday 26 June 2025 at 11.59PM
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