Administrative Support Professional
We are seeking an organised and detail-oriented individual to fill the role of Administrative Support Professional. This position is responsible for providing administrative support to our operations, freight, and project teams.
* Main Responsibilities:
* Provide day-to-day administrative assistance to our teams.
* Manage incoming calls, emails, and general inquiries from clients, suppliers, and subcontractors.
* Maintain accurate digital and physical filing systems.
* Prepare various documents, reports, and forms as required.
* Support data entry, scanning, and document uploads as needed.
* Additional Responsibilities:
* Assist with scheduling deliveries, pickups, and vehicle movements.
* Help prepare and record freight documentation.
* Track deliveries and update staff or clients on status or delays.
* Maintain records for vehicles, fuel cards, and freight documentation.
* Ensure compliance with Chain of Responsibility requirements.
* Communicate with drivers, depots, and clients to ensure timely deliveries.
* Induction and Communication:
* Assist site teams with inductions, timesheets, and site paperwork.
* Help prepare materials lists, job folders, and safety documentation.
* Liaise with suppliers to confirm delivery times and material availability.
* Record and update job progress information in internal systems.
* Purchase and Accounts:
* Assist with purchase orders, quotes, and supplier communication.
* Check and file invoices, receipts, and delivery dockets for approval.
* Support the accounts team with data entry and reconciliation tasks.
* Office Administration:
* Maintain office supplies and equipment.
* Support internal communication between teams and management.
* Assist with staff induction packs and record-keeping.
Requirements:
* Proven experience in administration or a related field.
* Excellent organisational and time management skills.
* Able to work effectively in a fast-paced environment.
* Strong communication and interpersonal skills.
* Proficient in Microsoft Office applications.
Benefits:
* A dynamic and supportive work environment.
* Ongoing training and professional development opportunities.
* A competitive salary and benefits package.
How to Apply:
1. Review the job description and requirements.
2. Contact us to express your interest and discuss the opportunity further.
Contact Information:
Please note that we do not accept unsolicited resumes or applications.