Administration Officer supporting office operations, reception and document management.
Your new company
Our client is a well‑established and highly regarded professional services organisation, recognised for delivering quality outcomes across a diverse portfolio of projects. The business offers a collaborative, supportive and inclusive working environment, with a strong focus on employee wellbeing, flexibility and long‑term career development.
Your new role
Reporting to the Administration Manager, you will provide high‑level administrative and office support to ensure the smooth and professional day‑to‑day operation of the business, with exposure to core financial administration tasks.
Key responsibilities include:
* Providing comprehensive administrative support across the office, including document preparation, filing, archiving and record management.
* Supporting basic financial administration processes such as invoice preparation, timesheet checks, payroll support, debtor follow‑ups and monthly reporting.
* Managing front‑of‑office reception duties, including phone management, visitor reception and incoming and outgoing mail.
* Assisting Directors, Project Managers and the Administration Manager with reports, proposals and general administrative tasks.
* Coordinating daily office operations, including opening and closing the office, stationery management and maintaining a professional office environment.
* Organising meeting rooms, training sessions and event catering, and supporting staff and social activities.
* Running errands, supporting project‑related administration and undertaking additional duties as directed.
What you'll need to succeed
To be successful in this role, you will bring:
* Previous experience in an administration or office support role
* Bookkeeping or financial administration experience
* Strong organisational skills and attention to detail
* The ability to manage competing priorities and meet deadlines
* High levels of professionalism, discretion and confidentiality
* Strong communication skills and a professional phone manner
* A proactive, flexible and team‑focused approach
What you'll get in return
You will join a supportive, people‑focused workplace offering a range of benefits, including:
* Flexible work options, with laptops provided for all staff
* Annual career planning to support your goals and development
* Ongoing training and upskilling opportunities
* A supportive and inclusive Administration Team
* Wellbeing support, including an Employee Assistance Program
* Competitive salary and benefits
* Optional Social Club with regular events
* Community Service Leave
* Years of service recognition
* Barista‑style coffee machines and fruit are provided in the office.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
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