Overview
$89,894 base salary + Super (12%) + generous salary packaging options
Full-time; Based in Melbourne
Position description
Are you organised, detail-focused, and great at building relationships? We're looking for a motivated Facilities Management Services Facilitator with a 'can-do' attitude and strong communication, time management and administrative skills, to join our team and help us deliver exceptional facilities services across our sites.
In this role, you'll be part of a supportive and collaborative Facilities Management (FM) team and have the opportunity to gain exposure across a wide range of services and projects. You will be responsible for supporting the Facilities Manager with the coordination and administration of contracts and service providers. From scheduling maintenance and monitoring contractor performance, to ensuring compliance and smooth day-to-day operations you'll play a key part in keeping our workplace safe, efficient, and running at its best.
Why this role matters
This role keeps the Institute running smoothly by coordinating contracts, services, and compliance that support our research and clinical environments. By ensuring essential facilities and engineering services are delivered efficiently and safely, you help create the reliable, well-managed spaces our teams need to drive breakthroughs in heart and diabetes research.
How you'll make an impact
* Coordinate delivery of FM services such as cleaning, security, maintenance, and waste.
* Administer contracts, track performance, and manage renewals.
* Liaise with contractors and internal stakeholders to resolve issues quickly.
* Assist with invoicing, purchase orders, and budget tracking.
* Monitor KPIs and support continuous improvement initiatives.
What will you bring?
* Experience in facilities management, contract administration, or service coordination.
* Strong organisational and problem-solving skills.
* Confidence working with contractors, suppliers, and multiple stakeholders.
* Knowledge of FM services and WHS compliance (advantageous).
* Tech-savvy with good systems and reporting skills.
So, why join us?
Enjoy a challenging career in the exciting international research sector, where you can explore your potential and make a real difference. The Baker Institute offers flexibility for work-life balance, generous salary packaging, an employee assistance program, social activities, learning and development opportunities. We also offer modern offices and laboratories in the Alfred Research Alliance precinct with an on-site gym, located opposite beautiful Fawkner Park, and walking distance to Chapel Street and St Kilda Road. Remuneration will be commensurate with the successful candidate's qualifications and experience.
We'd love to hear from you
We're reviewing applications as they are received, so if this sounds like the position for you, you have the skills and knowledge we're looking for, an appetite to learn, and want to join an organisation where you can make a positive difference, please apply without delay. Read the position description for further information. To be eligible to apply for this position, you must have appropriate Australian working rights. Please note that offers of employment are subject to satisfactory background checks, and the successful candidate will be required to undertake a police check prior to commencement in the position.
The Baker Institute is an Equal Opportunity Employer. We are committed to fostering a diverse, gender equitable workforce where everyone is welcome, and all applications are evaluated on merit and potential. We encourage applications from Aboriginal and Torres Strait Islander Peoples, people living with disabilities, culturally diverse people, those at any stage in life, and people within LGBTQ+ communities, including trans and gender diverse. We promote family-friendly practices. We're a proud recipient of an inaugural Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE).
Apply for this job
Apply via Seek. If you have questions or need more information, please contact our People Experience team at
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