Join to apply for the GMS ANZ Operations Coordinator role at Zoetis Nordics2 weeks ago Be among the first 25 applicantsJoin to apply for the GMS ANZ Operations Coordinator role at Zoetis NordicsGet AI-powered advice on this job and more exclusive features.Job Summary: The GMS ANZ Platform Operations Coordinator will provide high-level support in organizing and creating content for site events such as Townhalls, Workshops and Milestone celebrations. This role involves managing schedules, handling correspondence, engaging stakeholders and vendors; and ensuring smooth coordination within the organization.This role will provide administrative support to the ANZ Platform Lead.They will play a pivotal role in ensuring efficient workplace communications across the three manufacturing sites in Australia and New Zealand; and will be liaising with Managers, Senior managers and Executives as part of their day to day tasks; managing department communications within sites, between ANZ GMS sites and across other GMS Platforms.The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently with a high degree of professionalism and confidentiality.Key ResponsibilitiesAdministrative Support:Assist with the management of daily operational activities.Perform administrative tasks such as making travel arrangements, answering phones, and scheduling meetings.Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.Prepare and edit correspondence, reports, presentations, and other documents.Resource Management:Manage office supplies and the maintenance of office equipment.Coordinate with team leaders, managers, and department heads to understand departmental needs and goals.Logistics Coordination:Plan and coordinate logistics for company events, meetings, and training sessions.Ensure that all activities conform to local, industry, and company standards.Communication:Facilitate cross-channel feedback from employees to management and leadership teams.Act as a liaison between different departments to ensure smooth communication and workflow.Handle incoming and outgoing communications, including emails, phone calls, and mail.Meeting Coordination:Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.Ensure meeting logistics are handled, such as booking conference rooms and arranging catering.Project Management:Assist in the planning and execution of special projects and initiatives.Track project progress and provide regular updates to stakeholders.Confidentiality:Handle sensitive information with the utmost discretion and confidentiality.QualificationsBachelor’s degree in Business Administration, Operations Management, Communications, or a related field.Proven experience as an Operations Coordinator, Executive Assistant, or in a similar role.Excellent organizational and multitasking abilities.Strong verbal & written communication and interpersonal skills.Proficiency in Microsoft Office Suite and other relevant software.Ability to work independently and as part of a team.High level of professionalism and confidentiality.Preferred SkillsExperience in project management.Knowledge of continuous improvement methodologies.Familiarity with office management procedures.Knowledge of digital tools and platforms.Working ConditionsFull-time position.Ability to work flexible hours as needed.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionManagement and ManufacturingIndustriesPharmaceutical ManufacturingReferrals increase your chances of interviewing at Zoetis Nordics by 2xSign in to set job alerts for “General Manager Operations” roles.Melbourne, Victoria, Australia A$200,000.00-A$230,000.00 6 days agoMelbourne, Victoria, Australia 7 hours agoGeneral Manager, Football Education, AustraliaMelbourne, Victoria, Australia 2 days agoPort Melbourne, Victoria, Australia 1 day agoMelbourne, Victoria, Australia 1 week agoDoncaster, Victoria, Australia 5 days agoDandenong, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 month agoSouth Melbourne, Victoria, Australia 1 month agoGeneral Manager of Hotels - The Mahony GroupMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 month agoRowville, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia A$230,000.00-A$250,000.00 1 week agoMelbourne, Victoria, Australia 2 weeks agoArea General Manager Lancemore Hotel GroupMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 3 weeks agoGeneral Manager Mental Health, Family Violence, CommunityMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 6 days agoMelbourne, Victoria, Australia 1 week agoWest Melbourne, Victoria, Australia 3 hours agoSpringvale South, Victoria, Australia 3 hours agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 1 week agoWe’re unlocking community knowledge in a new way. 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