Service Coordinator Role
We are seeking a highly organized and detail-focused Service Coordinator to join our Digital Inspections team. In this pivotal role, you will be responsible for providing administrative support ensuring seamless coordination of our team.
* Create and maintain a master schedule of works in progress and future projects, actively managing resource allocation and internal communications.
* Coordinate complex travel arrangements, logistics, and site inductions for personnel, ensuring all details are managed proactively and efficiently.
* Develop work packs for jobs including timesheets, itineraries, and procedures.
* Collaborate with the broader team on scheduling and cross-departmental projects.
* Manage and track equipment and consumables for transport to customer sites.
* Coordinate and manage all documentation associated with site attendances, materials, reports, and job closure.
* Compile and submit monthly cost reports.
* Assist with job costing and estimating activities from time to time.
Key Responsibilities
The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen eye for detail. They should also be proactive, flexible, and comfortable working in a fast-paced environment.
About You
* Minimum 4 years' experience in office administration, with demonstrated experience supporting senior executives or in an executive assistant capacity.
* Intermediate to advanced MS Office skills (Word & Excel) and hands-on experience with accounting packages and in-house systems.
* Exceptional organizational and multitasking abilities with a keen eye for detail.
* Proven ability to coordinate across multiple teams and stakeholders, fostering collaborative working relationships.
What We Offer
As a valued member of our team, you can expect a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package.
This is a unique opportunity to make a positive impact and be part of a forward-thinking organization. If you are a motivated and results-driven individual looking to take your career to the next level, we encourage you to apply for this exciting opportunity.