Job Title: Personal Assistant (PA) to Executive Leadership
Location: Remote
Employment Type: Contract
Reports To: CTO, CSO, CDpO
Role Summary
As the Personal Assistant to the CTO, CSO, and CDpO, you'll provide high-level administrative and operational support, ensuring our executive team remains focused and effective. Your responsibilities will span diary and travel management, communication support, and hands-on assistance with invoicing, contracts, project coordination, and sales support. This is a dynamic and influential role with exposure to the strategic and operational heart of the company.
Key Responsibilities
Executive Support
Manage the calendars, meetings, and priorities of the CTO, CSO, and CDpO
Coordinate travel logistics, events, and leadership offsites
Draft, edit, and format internal and external communications, reports, and presentations
Act as a liaison between executives and both internal teams and external partners
Handle confidential information with discretion and professionalism
Invoicing and Financial Admin
Prepare and issue client invoices based on project milestones or time-based billing
Track outstanding payments and coordinate reminders or follow-ups
Work with finance to reconcile transactions and generate monthly reports
Assist with executive expense claims and petty cash management
Contract and Legal Coordination
Prepare standard agreements, NDAs, and contract templates for review and signature
Maintain organised records of all contractual documents and approvals
Track key contract dates, renewals, and compliance milestones
Coordinate with legal or compliance personnel for reviews where necessary
Project and Deployment Support
Assist the CDpO and project leads in scheduling, documentation, and task tracking
Support resource planning and deployment readiness activities
Take minutes and track actions from sprint planning or project review meetings
Maintain internal documentation repositories and status dashboards
Sales and Strategy Support
Support the CSO in preparing sales proposals, capability documents, and estimates
Manage CRM data (e.g., in Zoho CRM), ensuring deal statuses, contacts, and activities are current
Track sales opportunities and pipeline reports for executive updates
Schedule follow-ups and coordinate prep materials for client pitches and strategic sessions
Requirements
Requirements
3+ years' experience as a Personal Assistant or Executive Assistant supporting senior leaders
Strong organisational and multitasking skills with high attention to detail
Excellent communication skills, both written and verbal
Proficient in Google Workspace and Microsoft Office
Ability to manage sensitive information with the highest level of confidentiality
Experience in the software, tech, or consulting sectors
Familiarity with tools such as Zoho (CRM, Books, Projects), Xero, Asana, or Jira
Understanding of agile delivery and deployment cycles
Interest in digital strategy, systems integration, or client delivery operations
About Us
We are a leading software development and digital transformation consultancy delivering impactful technology solutions to clients across diverse industries. Our executive leadership team—including the Chief Technology Officer (CTO), Chief Strategy Officer (CSO), and Chief Deployment Officer (CDpO)—drives our innovation, strategic direction, and deployment execution. We are seeking a detail-oriented, proactive Personal Assistant to support these leaders in ensuring the smooth functioning of critical business areas.
What We Offer
The chance to work closely with visionary leaders across technology, strategy, and operations
A flexible work environment (remote/hybrid options available)
Opportunities for learning and development
A values-led culture focused on collaboration, innovation, and delivery excellence
A pivotal role in a growing and future-facing business
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