We are seeking a highly skilled Office Administrator to join our Support Services team, providing exceptional support to the Head of APAC and managing our dynamic Australian offices.
This role offers remote support for our Melbourne and Brisbane locations in addition to Sydney, ensuring seamless operations. It is an engaging opportunity that balances structured responsibilities with various tasks.
The ideal candidate will be highly organised, proactive, and deliver top-tier support, using strong communication skills to build relationships with internal and external stakeholders. Their tech-savviness and advanced Microsoft skills will ensure efficiency.
The responsibilities will include:
* Managing daily EA tasks, including diary and travel coordination, document organisation, and meeting preparation.
* Attending staff meetings, publishing agendas, taking minutes, tracking action items, and providing proactive follow-ups.
* Overseeing office operations, managing suppliers, tracking budgets, and ensuring a high-functioning workspace.
* Implementing policies, managing office security, and undertaking Fire Marshal and First Aider training.
* Assisting with new hire onboarding and ensuring all office documentation is up to date.
* Providing on-site support for executive and Board meetings as required.
* Attending building management meetings, coordinating office moves, attending Fire Marshal and First Aider Training, and overseeing workplace policies.
Key Qualifications
* A minimum of 3 years' experience in a PA/EA/OM role.
* Motivated to exceed expectations, with the ability to represent company image and values.
* A proactive mindset, eye for detail, and perfectionist view of service standards.
* Experience in managing people and service providers.
* A good problem solver, with logical and reactive responses to unexpected queries or circumstances.
* Flexibility to adapt to different tasks and work extra hours when required.
* Strong relationship-building skills for internal and external stakeholders.
* A working knowledge of Word, Excel, and PowerPoint is essential.
* Confidence and initiative in a client-focused environment.
* Good team communication skills and discretion when dealing with confidential information.
Why Choose Us
* A competitive salary and comprehensive benefits package.
* A rapidly growing global business leading the delivery of financial services via cloud computing, partnering with major companies.
About Our Business
We provide a wealth management platform that integrates modern technology with business operations. Our customers help over 26 million people from all wealth segments invest in their future.