About the Role
We are seeking a highly organized and dynamic Executive Assistant to provide comprehensive administrative support to our CEO.
* Ensure the Executive Team are efficiently supported in their delivery of organization initiatives.
* Provide quality and timely assistance in managing schedules and requirements of the Executive office.
This is an exciting opportunity to join our team and contribute to the success of our organization.
Key Responsibilities
1. Executive Support:
o Proactively manage inbox and diary, travel coordination, and administrative tasks for the CEO.
o Prepare, coordinate, and facilitate key meetings, ensuring agendas, minutes, and follow-up actions are completed to a high standard.
o Draft and manage internal and external communications on behalf of the CEO Office.
2. Stakeholder and Office Management:
o Act as a liaison with internal and external stakeholders, including the Board, Executive Team, staff, and government entities.
o Support broader office operations, including onboarding, general administration, and providing reciprocal backup support with the Administration Lead.
3. Strategic and Project Support:
o Collaborate on strategic initiatives and special projects, ensuring milestones and outcomes are achieved.
o Coordinate with external marketing and communications providers to support aligned, high-quality campaigns and messaging.
Requirements
To be successful in this role, you will require:
* A minimum of 5+ years' experience as an Executive Assistant.
* A proven track record of supporting senior leaders within either a corporate or non-for-profit environment.
* Your ability to work to tight deadlines in a fast-paced environment.
* Exceptional administrative acumen and delivery.
* Excellent communication skills with a positive and professional presence.
* Ability to work independently under pressure while managing multiple priorities.
* Strong organizational skills with attention to detail.
* Board experience and advanced MS Office skills.
* Ability to 'read the room' and act with sensitivity and intuition to make things happen.
* Proficiency across other online collaboration tools.
Benefits
We offer a range of benefits designed to foster your professional growth and ensure your overall wellbeing, including:
* A collaborative team culture within a positive working environment, fostering mutual support and continuous learning.
* Competitive salary plus packaging option.
* Yearly 3% salary on top of SCHADS level.
* Hybrid - office/working from home model.
* 5 weeks Annual Leave.
* Incremental Personal/Carer leave based on tenure.
* 20 days paid Family and Domestic Violence leave.
* Ongoing training, career progression, and professional development opportunities.
* Comprehensive Employee Assistance Program.
* Flexible work arrangements and purchase leave opportunities.
About Us
We are a mission-driven organization that is making a tangible difference in the lives of women from migrant and refugee backgrounds, their families, and their communities.
We offer a supportive, diverse, and dynamic work environment where innovation, passion, and resilience are at the heart of what we do.