The Embroiderers' Guild of SA is a not-for-profit volunteer organisation with over 400 members and a site in Mile End comprised of a City branch and 9 regional County branches. Located in the City office there is an accredited Museum, a specialised Library, Gallery and Studio. The Guild offers classes in embroidery and a number of stitching groups held during the day, evening and on weekends which members attend on a regular basis.
The Office Manager position is a permanent part-time position and the sole paid employee of the organisation. The successful applicant will be located at the City office in Mile End working Monday to Friday 10am to 3pm.
The Guild is a welcoming and safe environment for all Members and visitors. The Office Manager is the first and main point of contact for the Guild and as such, it is necessary for the person filling the role to acquire a strong working knowledge of the services the Guild offers to Members. As the Guild is comprised of a diverse group of Members and volunteers, the Office Manager must be able to liaise, communicate and create relationships with everyone.
In interacting with Members, tutors, suppliers and the broader public we require that the Office Manager is knowledgeable and professional. They should present with a polite and helpful demeanour and be able to answer general queries, as well as being able to know when a query should be referred to the Executive Committee or another Member for a response.
Key Responsibilities
* Administrative Support: Manage daily office activities, handle correspondence (emails, calls, mail) and maintain filing/database systems including the database of Members and the Guild website. Coordinate maintenance and ensure a clean and tidy workspace.
* Finances & Procurement: Order supplies/equipment, manage vendor/supplier relationships, process invoices, manage basic accounts payable/receivable and general banking, track expenses, and assist with office budgeting.
* Systems & Policy: Develop, implement, and maintain office systems, procedures, and policies; ensure compliance with legislation.
* Strategic Support: Liaise with the Executive Committee and pass information on to the President or other Guild officers as appropriate.
* Health & Safety: Implement and maintain H&S policies and procedures, ensuring compliance.
* Reporting & Communication: Liaise with the President, Secretary and Treasurer in person or by phone or email weekly (or by phone as necessary in an emergency) to report on the week's activities.
Qualifications
* Experience in an administrative or office management role.
* Outstanding communication and interpersonal skills.
* Able to work with minimal supervision.
* Enthusiasm and willingness to learn with a "can do" attitude.
* Proficiency in Microsoft Programs including Office and Excel as well as general technical aptitude.
* Have the ability to prioritise workload and meet deadlines.
* A current first aid certificate.
* A current drivers licence and vehicle.
* Experience with Xero is desirable but not essential.
* Candidates must undertake a Police check.
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