Role Overview
We are seeking a highly organized and efficient administrative professional to provide essential support to our dynamic Intellectual Property team.
The successful candidate will have excellent communication skills, be able to multitask, and thrive in a fast-paced environment.
This is an exciting opportunity for someone who is proactive, agile, and able to prioritize tasks effectively.
Key Responsibilities
* Diary Management: Scheduling appointments, meetings, and conferences, arranging travel plans, appointments, reservations, etc.
* Document Creation: Creating, editing, and comparing documents using MS Office suite.
* Financial Support: Preparing high volumes of bills, attending to monthly billing, and producing client invoices.
* File Management: Managing files, including opening and closing electronic files.
* Administrative Tasks: Organizing files, making photocopies, and processing expense reimbursements.
Requirements
* Experience: A minimum of three years of experience as a legal secretary, personal assistant, or in a similar role within a corporate environment.
* Skills: Advanced knowledge of the MS Office suite, sound knowledge of the monthly billing process, and experience with iManage preferred but not essential.
* Personal Qualities: The ability to be agile and efficient in prioritizing tasks, strong initiative, proactive nature, and problem-solving abilities.
* Communication Skills: Excellent written and oral communication abilities, a keen eye for detail, good organisational skills, and the ability to thrive under pressure.
About Us
Our firm is built on enduring partnerships with clients. We strive to know our clients' business and deliver bespoke solutions that equip them to make informed decisions, strengthen business relationships, and navigate legal challenges.
We value each other and the unique culture we have created, with an inclusive, diverse, and positive work environment.
As a responsible employer, we are committed to taking proactive measures to ensure our employees are afforded equal access to employment, promotion, and learning and development opportunities.