* APS Level 5
* Canberra, ACT
* $83,908 - $89,706
About the Department of Employment and Workplace Relations
We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces – supporting individuals and our nation to prosper.
The Role
The Employment Procurement Branch is seeking dynamic people who will contribute to a variety of projects and roles, while working collaboratively with key internal and external stakeholders. This may include working on projects with strict timelines, drafting process documentation, contributing to papers and briefs, development of planning documentation to support procurement activities, undertaking procurement processes, undertaking quality assurance activities, and supporting program areas.
We have multiple roles available across our branch, each with specific duties and responsibilities. Outlined below are the roles and the requisite duties associated with the roles. Please identify which role(s) you are applying for when completing your application, by including it in your statement of claims.
Duties and Responsibilities
Procurement Project Support Officer
Procurement Project Support Officers undertake a range of project activities related to employment services procurement, which may include:
* Assisting with drafting written material and briefings for the executive and Minister to support purchasing activities
* Assisting with administrative and secretariat work including coordinating meetings with stakeholders and researching procurement information
* Assisting with project documentation such as project status reports, project management plans, project schedules, and consultation, probity, risk, issues, and change registers
* Assisting with Information Technology and property setups to support large-scale projects
* Drafting reports addressing risks, interdependencies and project outcomes to senior management, executives, and stakeholders
* Providing input to advice and guidance materials to support procurement and related activities
* Assisting with the provision of advice and technical expertise to guide project activities
* Implementing processes, procedures and tools that support the delivery of high-quality employment services procurement projects
* Assisting hotline operations and managing and maintaining mailboxes for communications, logistics
* Assist and support with probity compliance, monitoring and reporting
* Assisting with the evaluation and review of progress against milestones using a range of techniques and tools, including monitoring and analysis of performance
* Undertaking a range of procurement project tasks such as probity, compliance, assessment, debriefing, procurement administration and support, related training, and provision of related advice.
Quality Assurance Officer
Quality Assurance Officers undertake a range of quality assurance activities, which may include:
* Supporting the review of products developed by the branch to ensure they are error free and consistent with expectations of quality
* Assisting with the oversight of systems input and undertaking data and information quality assurance
* Assisting with the assessment and interpretation of a range of information to identify gaps in data or sources
* Ensuring compliance with public service and ministerial standards in documentation
* Undertaking data and information checks to support large scale mailouts
* Management and maintenance of mailboxes and system drives
* Responding to stakeholder requests, collating, and disseminating relevant information, resolving problems, escalating issues when required, and effectively prioritising responses to stakeholders.
Systems and Data Officer
Systems and Data Officers undertake a range of activities, which may include:
* Assisting with the preparation of data and reporting tools to support multiple purchasing activities
* Gathering and maintaining data and systems to ensure the effective management of procurement and related processes
* Preparing data to support purchasing decisions
* Providing support for the use of data tools
* Drafting data reports and briefs to support reporting requirements
* Drafting advice to non-data stakeholders in an easy-to-understand manner.
How to Apply
Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.
In the eRecruit (the department’s online recruitment system) you will also need to:
* upload a Curriculum Vitae
* provide contact details for 2 Referees.
Eligibility
Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.
Security Clearance - our successful candidate is required to hold, or have the ability to obtain, and maintain a Baseline security clearance.
Please refer to the Job Information Pack for more information about the role.
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