Job Overview:
The Trust Account and General Accounts Officer plays a pivotal role in ensuring the accurate management of financial transactions, compliance with legislation, and efficient operations.
* Sales Trust Accounting: Daily receipting, banking, and reconciliation of sales trust accounts are performed to ensure timely payment processing. Vendor Paid Advertising ledgers and supplier payments are managed within established parameters. Commission statements, settlement summaries, and disbursements are prepared and reviewed for accuracy. Liaison with solicitors and auditors ensures compliant documentation is maintained.
* Property Management Trust Accounting: Daily receipting, owner disbursements, and supplier payments are processed to maintain accurate records of property management trust accounts. Mid and end-of-month reconciliations are overseen to ensure timely completion. Compliance and audit preparation for PM accounts are conducted in accordance with legislative requirements.
* Payroll & Business Accounts: Weekly payroll, commissions, and superannuation are processed accurately and efficiently. Supplier invoices are processed and accounts payable in Xero are managed effectively. Bank reconciliations and monthly financial close are performed to ensure accurate financial reporting. Monthly P&L and financial summaries are prepared for informed decision-making.
* Compliance & Administration: Ensuring full compliance with QLD trust legislation is a key responsibility. Liaison with auditors, Directors, and internal stakeholders is crucial for maintaining organized financial records and documentation systems. Process improvements are recommended and implemented for efficiency and accuracy.