Katherine Town Council has fantastic opportunities in our Projects Team.Join the small and friendly team at KTC and see the work that you do make an immediate impact on the Katherine Community. If you are an organised person who likes a busy role - this is the job for you.We have two opportunities for experienced administration professionals.We are looking for applicants who can show initiative and work autonomously and who love contributing and being part of a team. You'll have great communication skills and strong computer skills with an eye for detail.This position reports directly to the Project Manager and is responsible for the provision of administrative support to the Projects team to ensure successful delivery of minor and major projects.Position IncludesProvide high-level administrative and customer support for the project team in a professional, effective, efficient, and timely manner.Contribute to and maintain project plans, schedules, budgets, and expenditures.Arrange, coordinate, and attend project meetings with the team, stakeholders, and delegates; create agendas, presentation materials, record minutes, and report on progress.Raise purchase orders ensuring correct expense allocation.Manage Council's project tracking system, ensuring data is current and records are maintained per Council policies.Assist in preparing reports, procurement documents, and ensure compliance with procurement requirements.Serve as a point of contact for stakeholders, contractors, and delegates, providing excellent customer service.Ensure proper filing of all documentation in Council’s records management system.Assist Project Managers with site inspections and progress reports.Manage contract timelines, schedules, and funding reporting deadlines.Ensure contractors undertake inductions and maintain records.Contribute to funding acquittals and project milestone reporting.Work effectively in a team environment, fostering a positive performance culture.Perform other duties as reasonably related or incidental to the above responsibilities or as agreed upon.
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