Overview
We are seeking a highly organised and professional Executive Assistant for a temporary full-time position until 26 June 2026, unless otherwise determined. This role is based at William Ross State High School and involves providing confidential administrative support to the Principal/Senior Executive Team in a fast-paced, collaborative environment.
About Us
William Ross State High School was established in 1991. The school is committed to fostering growth, adaptability, and resilience in its students, guided by the motto \"Success through Commitment\" and a focus on high expectations, personal responsibility, and quality teaching.
About the Role
As the Executive Assistant you will contribute to the effective and efficient management of the school by providing a high level of confidential administrative support. This position operates within a fast-paced, small team environment and requires strong time management and prioritisation skills.
Responsibilities
* Provide confidential, high-level administrative support to the Deputy Principals (Years 10-12), including advanced document preparation, database and spreadsheet management, and Head of Year support.
* Coordinate calendars, diaries, appointments, correspondence, and the school booking system (SOBS) to ensure effective time management and smooth daily operations.
* Oversee communication and client services, including screening calls and correspondence, assisting visitors, and liaising on behalf of the Principal/Executive Principal with government, industry, parents, and education bodies.
* Manage logistics and administration for staff and school activities, including professional development, room bookings, travel arrangements, purchasing, corporate card reconciliation, and financial documentation.
* Coordinate and support major school events relevant to year-level responsibilities, including Awards Night, ANZAC Day, Graduation ceremonies, Open Day, enrolment activities, and maintenance of the school calendar.
How to apply
* Please submit a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
* Provide a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted.
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