Caulfield Grammar School is aninternationally recognised, independent, co-educational schoolcommitted to providing exceptional educational opportunities fromEarly Learning through to Year 12. With over 3700 students across 4campuses and our Student Experience Programs in Yarra Junction andKakadu, Caulfield Grammar passionately strives to deliverinnovative specialist educational programs enabling qualitylearning every day, in every experience, for every learner, forlife.About theProjectCaulfield Grammar School is embarkingon a critical 2-year project to review and replace a number of coreschool systems. This includes the Student Management System (inclFinance System, Admissions, Alumni), Learning Management System,HCM (including Payroll, Rostering & Time sheeting) and ParentPortal/app. This project is vital to improve efficiency, reducecost, and support the school’s strategic objectives. TheBusiness Analyst will be responsible for the review and analysis ofCaulfield Grammar School's system needs, while being the conduitbetween the business, stakeholders and solutions teams. As theBusiness Analyst you will be fully involved in the projectlifecycle which will also include UAT andTesting.TheRoleThe Business Analyst will play apivotal role in the success of this critical Core SystemsReplacement Program. With a broad range of responsibilities, theseactivities will work with various school departments andstakeholder groups at differentlevels.This position requires stronganalytical skillsets with exceptional communication abilities, anda proven track record of working effectively within multifacetedtechnology projects throughout the entire project lifecycle. As akey part of the Project team which consists of the ProjectDirector, Change Lead, Technical Lead and various subject matterexperts, you will be instrumental in ensuring the new systems meetthe evolving needs of our schoolcommunity.This opportunity will be a 24-monthfixed-term, full time role and works across multiple campuses withthe potential for an extension.Requirements and ProcessElicitation and Analysis:Engage with users to understandtheir requirements and work with the vendors to ensure thesystem is configured to support these needs. We are employing aphilosophy of ‘adopt not adapt’ and don’texpect the work to require a lot of requirementsgathering.Analyse current state businessprocesses and identify opportunities for improvement andoptimisation.Identify and analyse potentialimpacts of the new systems on existing processes and systemsand work with subject matter experts to design, develop anddocument new processes as required.Documentation andCommunication:Develop and maintaincomprehensive business analysis documentation as required suchas requirements specifications, process maps, gap analysisreports etcPresent findings andrecommendations clearly and effectively to stakeholders throughwritten reports and presentations.Testing Coordination andAssistance:Coordinate with stakeholders andthe vendors to plan and prepare for system testing activities,including the development of test scenarios and testdata.Assist stakeholders in executingtest scripts, documenting test results, and identifyingdefects.Work with the IT team andvendors to investigate and resolve identifieddefects.Contribute to the developmentand execution of user acceptance testing (UAT) to ensure theimplemented solutions meet businessrequirements.User TrainingSupport:Assist in the development of atraining plan/approach, including identifying target usergroups, training objectives, delivery methods (e.g., workshops,online modules, documentation), andtimelines.Contribute to the creation oftraining materials, such as user guides, quick referencesheets, and training exercises, ensuring they are aligned withbusiness requirements and userneeds.Assist in the coordination anddelivery of training sessions, providing support to usersduring and after the trainingprocess.Gather feedback on theeffectiveness of training programs and contribute to theircontinuous improvement.Stakeholder & VendorEngagement:Proactively engage with adiverse range of stakeholders, including school leadership,academic staff, administrative departments (e.g., admissions,finance, HR), IT personnel, students, and parents (whereapplicable), to build strong working relationships andunderstand their current processes, pain points, and futureneeds.Facilitate workshops,interviews, surveys, and other elicitation techniques to gatherbusiness requirements.Work closely with the selectedvendors to understand the functionality of their systems andassist with their understanding of the school’senvironment and needs through the planning, implementation andacceptance of the new systems.Solving and ContinuousImprovement:Identify and analyse businessproblems and propose effectivesolutions.Contribute to the continuousimprovement of business analysis methodologies and processeswithin the program.Proactively identify andescalate potential risks and issues related torequirements.Model and live the CaulfieldGrammar School values andbehavioursSkills andExperienceProven experience as a BusinessAnalyst, preferably within the education sector or on complexsystem implementation projects involving the migration of datafrom legacy systems to newsystems.Demonstrated experience ineliciting, analysing, documenting, and managing businessrequirements for complexsystems.Strong understanding of businessanalysis methodologies and techniques (e.g., BABOK,Agile).Experience and a willingness tocoordinate and assist with testing (including UAT) andtraining.Experience or knowledge workingwith or implementing LMS, SIS, or HCM systems is highlydesirable, understanding the unique operational and academicenvironment of an independentschool.Excellent communication (writtenand verbal), interpersonal, and facilitationskills.Strong analytical andproblem-solving abilities with a keen attention todetail.Ability to work independentlyand collaboratively within a teamenvironment.PersonalAttributes:Highly organised and able tomanage multiple tasks and prioritieseffectively.Proactive and self-motivatedwith a strong sense ofownership.Adaptable and resilient in adynamic project environment.Strong stakeholder managementand influencing skills.A commitment to the values andethos of an independent privateschool.Hold or willing to obtain anEmployment Working with ChildrenCheckWhy Caulfield GrammarSchoolOur culture is defined by the fivevalues: Pursuing Excellence, Inspiring Creativity, ThrivingTogether, Embracing Diversity, and Living Wholeheartedly. Thesevalues guide the way we work together with passion and authenticitybased on our guiding principle of a Mind forLife.For more information about pursuing acareer of excellence at Caulfield Grammar School, please visitour Employment Page .Access to outstanding facilitiesand resourcesHealth & Wellbeingactivities throughout the yearEmployee Assistance Program(EAP)How toApplyPlease submit your application byclicking on the APPLY button to be directed to our website.Applications will be reviewed and screened uponsubmission.Caulfield CampusAboutUsCaulfield Grammar School is aninternationally recognised, independent, co-educational schoolcommitted to providing exceptional educational opportunities fromEarly Learning through to Year 12. With over 3700 students across 4campuses and our Student Experience Programs in Yarra Junction andKakadu, Caulfield Grammar passionately strives to deliverinnovative specialist educational programs enabling qualitylearning every day, in every experience, for every learner, forlife.About theProjectCaulfield Grammar School is embarkingon a critical 2-year project to review and replace a number of coreschool systems. This includes the Student Management System (inclFinance System, Admissions, Alumni), Learning Management System,HCM (including Payroll, Rostering & Time sheeting) and ParentPortal/app. This project is vital to improve efficiency, reducecost, and support the school’s strategic objectives. TheBusiness Analyst will be responsible for the review and analysis ofCaulfield Grammar School's system needs, while being the conduitbetween the business, stakeholders and solutions teams. As theBusiness Analyst you will be fully involved in the projectlifecycle which will also include UAT andTesting.TheRoleThe Business Analyst will play apivotal role in the success of this critical Core SystemsReplacement Program. With a broad range of responsibilities, theseactivities will work with various school departments andstakeholder groups at differentlevels.This position requires stronganalytical skillsets with exceptional communication abilities, anda proven track record of working effectively within multifacetedtechnology projects throughout the entire project lifecycle. As akey part of the Project team which consists of the ProjectDirector, Change Lead, Technical Lead and various subject matterexperts, you will be instrumental in ensuring the new systems meetthe evolving needs of our schoolcommunity.This opportunity will be a 24-monthfixed-term, full time role and works across multiple campuses withthe potential for an extension.Requirements and ProcessElicitation and Analysis:Engage with users to understandtheir requirements and work with the vendors to ensure thesystem is configured to support these needs. We are employing aphilosophy of ‘adopt not adapt’ and don’texpect the work to require a lot of requirementsgathering.Analyse current state businessprocesses and identify opportunities for improvement andoptimisation.Identify and analyse potentialimpacts of the new systems on existing processes and systemsand work with subject matter experts to design, develop anddocument new processes as required.Documentation andCommunication:Develop and maintaincomprehensive business analysis documentation as required suchas requirements specifications, process maps, gap analysisreports etcPresent findings andrecommendations clearly and effectively to stakeholders throughwritten reports and presentations.Testing Coordination andAssistance:Coordinate with stakeholders andthe vendors to plan and prepare for system testing activities,including the development of test scenarios and testdata.Assist stakeholders in executingtest scripts, documenting test results, and identifyingdefects.Work with the IT team andvendors to investigate and resolve identifieddefects.Contribute to the developmentand execution of user acceptance testing (UAT) to ensure theimplemented solutions meet businessrequirements.User TrainingSupport:Assist in the development of atraining plan/approach, including identifying target usergroups, training objectives, delivery methods (e.g., workshops,online modules, documentation), andtimelines.Contribute to the creation oftraining materials, such as user guides, quick referencesheets, and training exercises, ensuring they are aligned withbusiness requirements and userneeds.Assist in the coordination anddelivery of training sessions, providing support to usersduring and after the trainingprocess.Gather feedback on theeffectiveness of training programs and contribute to theircontinuous improvement.Stakeholder & VendorEngagement:Proactively engage with adiverse range of stakeholders, including school leadership,academic staff, administrative departments (e.g., admissions,finance, HR), IT personnel, students, and parents (whereapplicable), to build strong working relationships andunderstand their current processes, pain points, and futureneeds.Facilitate workshops,interviews, surveys, and other elicitation techniques to gatherbusiness requirements.Work closely with the selectedvendors to understand the functionality of their systems andassist with their understanding of the school’senvironment and needs through the planning, implementation andacceptance of the new systems.Solving and ContinuousImprovement:Identify and analyse businessproblems and propose effectivesolutions.Contribute to the continuousimprovement of business analysis methodologies and processeswithin the program.Proactively identify andescalate potential risks and issues related torequirements.Model and live the CaulfieldGrammar School values andbehavioursSkills andExperienceProven experience as a BusinessAnalyst, preferably within the education sector or on complexsystem implementation projects involving the migration of datafrom legacy systems to newsystems.Demonstrated experience ineliciting, analysing, documenting, and managing businessrequirements for complexsystems.Strong understanding of businessanalysis methodologies and techniques (e.g., BABOK,Agile).Experience and a willingness tocoordinate and assist with testing (including UAT) andtraining.Experience or knowledge workingwith or implementing LMS, SIS, or HCM systems is highlydesirable, understanding the unique operational and academicenvironment of an independentschool.Excellent communication (writtenand verbal), interpersonal, and facilitationskills.Strong analytical andproblem-solving abilities with a keen attention todetail.Ability to work independentlyand collaboratively within a teamenvironment.PersonalAttributes:Highly organised and able tomanage multiple tasks and prioritieseffectively.Proactive and self-motivatedwith a strong sense ofownership.Adaptable and resilient in adynamic project environment.Strong stakeholder managementand influencing skills.A commitment to the values andethos of an independent privateschool.Hold or willing to obtain anEmployment Working with ChildrenCheckWhy Caulfield GrammarSchoolOur culture is defined by the fivevalues: Pursuing Excellence, Inspiring Creativity, ThrivingTogether, Embracing Diversity, and Living Wholeheartedly. Thesevalues guide the way we work together with passion and authenticitybased on our guiding principle of a Mind forLife.For more information about pursuing acareer of excellence at Caulfield Grammar School, please visitour Employment Page .OurBenefitsCompetitive base plus 12.5%SuperannuationAccess to outstanding facilitiesand resourcesHealth & Wellbeingactivities throughout the yearEmployee Assistance Program(EAP)How toApplyPlease submit your application byclicking on the APPLY button to be directed to our website.Applications will be reviewed and screened uponsubmission.Enquiries: Employment@caulfieldgs.vic.edu.auCaulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct/indirect contact volunteers, third party contractors and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct.Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.Attachments:- Business Analyst_PD.pdf
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