Administrative Officer, School of Health Sciences
University of Notre Dame Australia – Fremantle WA
Full time • 12d ago • Fremantle Campus
Overview
Administrative Officer, School of Health Sciences – Fremantle Campus. Full-time opportunity, continuing contract. Provides efficient administrative support working with academic and professional staff to ensure smooth day-to-day operations. Reports to the Administration Coordinator.
Key Responsibilities
* Provide effective and efficient administrative support within the School of Health Sciences.
* Coordinate meetings, prepare minutes, and manage related correspondence.
* Handle detailed information, including data entry, maintaining spreadsheets, managing correspondence, and preparing written communication under direction.
* Deliver excellent customer service to students and stakeholders, ensuring timely responses to queries.
* Compile reports and assist with typing correspondence, submissions, statistical summaries, data sets, and other required materials.
* Assist with the preparation, proofing, and formatting of academic papers, reports, presentations, and departmental communications.
Qualifications, skills & experience
* Completion of a diploma-level qualification or an equivalent combination of relevant experience and/or education/training.
* Demonstrated administrative experience, preferably within tertiary or other education sectors.
* Proficiency in software packages such as Microsoft Office Suite (Word, Excel, Visio), Adobe, InDesign, and timetabling programs (e.g., Allocate, Sonia).
* Strong communication (oral and written) and interpersonal skills, with the ability to liaise effectively and professionally with a wide range of stakeholders.
* Ability to exercise initiative and sound judgment, working flexibly in a dynamic environment with competing priorities and deadlines.
* Proven ability to prepare accurate, high-quality documentation with exceptional attention to detail.
Benefits
* Competitive salary: $73,993 pa (level 4) + 14.5% superannuation
* Generous training and development opportunities
* Friendly and collaborative working environment
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date: 24 March 2026
For further information on how to apply, please visit: Notre Dame – How to apply
Applicants are expected to have current and valid work rights in Australia.
Additional information
The University is committed to providing a safe, respectful and inclusive working and learning environment. Aboriginal and Torres Strait Islander people are encouraged to apply. The University seeks to increase diversity of its workforce to better meet needs and improve equal opportunity outcomes for staff.
Contact us
Please direct your queries regarding this role to Haritha Garlapati, ***************@nd.edu.au
Unsolicited contact from recruitment agencies will not be entertained.
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