2 weeks ago Be among the first 25 applicants
* Base salary will be in the range $113,377.67 - $127,112.24 + 17% Superannuation (HEW Level 8)
* Based at our St Lucia Campus
* Faculty of Science
* Full-time permanent position
* Base salary will be in the range $113,377.67 - $127,112.24 + 17% Superannuation (HEW Level 8)
* Based at our St Lucia Campus
About This Opportunity
We are seeking a self-motivated, detail-oriented Executive Officer with a passion for supporting senior leadership and driving organisational success to join the Faculty of Science. In this role, you will provide high-level executive support to the Executive Dean, contributing to strategic and operational priorities of the Faculty, the University, and its external partners. You will be responsible for delivering evidence-based advice, preparing high-quality documentation, managing and responding to complex correspondence, overseeing key projects, and supporting the Executive Dean’s team. You will also lead and mentor a small team of executive support staff, ensuring cohesive and effective service delivery.
This position reports to the Executive Manager, Faculty of Science.
Key Responsibilities Will Include
* Conduct research and data analysis to provide strategic, policy, and administrative advice to support the Executive Dean’s decision-making.
* Draft and refine high-quality documentation for a range of audiences, including internal, national, and international stakeholders.
* Triage correspondence, propose actions, and draft responses on behalf of the Executive Dean.
* Support strategic and operational projects by tracking progress, evaluating outcomes, and ensuring key milestones are met.
* Lead and mentor a small team of Executive Assistants and Support Officers to ensure effective service delivery.
* Coordinate and support meetings, committees, and engagement activities, including minute-taking and stakeholder liaison.
* Collaborate with key staff including the Faculty Executive Manager and Finance Team to assist with budget preparation and implementation.
* Develop and improve administrative systems, processes, and document management practices in line with best practices.
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Benefits
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
* Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
* 17% superannuation contributions
* 17.5% annual leave loading
* Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
* Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
* UQ Study for Staff
* On campus childcare options
* Affordable parking (from just $6.15 a day)
* Salary packaging options
About You
* A university degree, ideally at postgraduate level, with substantial relevant experience in a university or similar environment; or an equivalent combination of relevant experience and/or education/training
* Extensive experience and outstanding skills in oral and written communication
* Demonstrated ability to provide high-level executive support, including preparation of high-quality and complex documentation, triaging and responding to correspondence, and drafting notes and minutes from meetings in a large and complex environment
* Experience in managing staff
* Excellent organisational skills, with a demonstrated ability to set goals, develop priorities, meet timelines, and to manage multiple and diverse tasks effectively
* Well-developed skills in the interpretation of a broad range of policies and procedures and the ability to analyse and interpret detailed information to synthesise information into well-structured papers
* Self-motivated with the ability to work and act independently and to exercise initiative, judgment and discretion
* Highly developed interpersonal skills, including the ability to communicate with diverse groups within and external to the University
The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, AHPRA registration, mandatory immunisations, first aid and/or CPR certification, blue card check, etc.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
Questions?
For more information about this opportunity, please contact Ms Helen Weir at For application inquiries, please reach out to the Talent Acquisition team at, stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
* Cover letter summarising how your background aligns to the ‘About You’ section
* Resume
Other Information
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to for accessibility support or adjustments.
Applications close Sunday May 4th 2025 at 11.00pm AEST (R-50871).
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