Fleet administration manager (newcastle)

Employment Type: Permanent Full Time

Position Classification: Health Manager Level 1

Remuneration: $84,436.00 - $112,331.00 per annum plus superannuation

Hours Per Week: 38

Requisition ID: REQ600439

Location: Newcastle or Sydney

Applications close: 7th September 2025 - 11:59pm

About the opportunity

As Fleet Administration Manager, you will play a pivotal role in ensuring the safe, efficient and reliable operation of NSW Health Pathology's vehicle fleet, which underpins the critical delivery of pathology services across Sydney, regional and rural NSW. You will be responsible for overseeing all aspects of fleet management, from acquisition and utilisation through to maintenance, replacement planning and compliance. With a focus on safety, sustainability and operational continuity, this role offers the opportunity to lead improvements in fleet policy and practice while supporting the vital transport of pathology specimens that communities depend on every day.

Working closely with logistics, finance, regional directors and external providers, you will bring expertise in procurement, contract management and vehicle administration to deliver cost‐effective and compliant outcomes. This is an exciting opportunity for a seasoned fleet professional who thrives in a complex environment, enjoys building strong stakeholder relationships, and is motivated by contributing to the safe and seamless delivery of essential healthcare services across NSW.

What we can offer you

• Accrued Days Off in addition to Annual Leave
• Generous salary packaging options and other fringe benefits
• Corporate wellbeing programs, including the Fitness Passport
• Learning and development opportunities, including in‐house training with RTO My Health Learning

What you'll be doing

To ensure the NSW Health Pathology (NSWHP) Vehicle Fleet is maintained in an optimum state to provide for the safety and security of Drivers, Passengers and precious cargo across NSWHP Sydney South, East, West, Rural and Regional Operations. Work with NSWHP Logistics Manager, Regional Directorates, Finance, Drivers and Customers to develop and administer NSWHP Fleet Policy in support of operational continuity, sustainability and optimising total operating cost outcomes. Ensure ongoing alignment of NSWHP Fleet Policy to related NSW Government, Health, Statutory and Industry best practice.

Qualifications

• Relevant tertiary qualifications and/or a combination of qualifications and substantial experience in fleet management and operations, demonstrating a solid foundation in both theoretical and practical aspects of the role.
• Proficient in corporate financial and administrative systems, with hands‐on experience using fleet management and telematics platforms to support operational efficiency and data‐driven decision‐making.
• Robust knowledge of the motor vehicle, fleet, and freight transport industries, with proven ability to engage effectively with suppliers, dealers, manufacturers, government bodies, contractors, and service providers. Familiar with industry tools and strategies that drive innovation and continuous improvement.
• Highly developed communication skills, with the ability to produce clear, concise, and insightful reports, option analyses, presentations, and briefings tailored to diverse audiences.
• Exceptional interpersonal and stakeholder engagement skills, with a strong track record in influencing, negotiating, and building productive networks across internal and external partners.
• Strong numeracy and financial acumen, including experience in budgeting, forecasting, and managing cost‐centre budgets to ensure financial accountability and performance.
• Proven ability to work both independently and collaboratively, managing complex projects, meeting tight deadlines, and delivering high‐quality outcomes with strong attention to detail and alignment to strategic objectives.

Working Rights

This position is a permanent position. To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency. Please note: A person who is not an Australian citizen or a permanent resident is only eligible for temporary employment for a period not longer than the duration of their current visa.

NSW Health Pathology is an equal opportunity employer committed to creating an inclusive workplace. We seek to recruit from diverse applicants and create teams with skills, perspectives and experiences that complement each other at work. We welcome suitably qualified applicants regardless of age, ethnicity, socio‐cultural background, disability, sexual orientation or gender identity.