Job Description:
The Corporate Services team ensures that Dimensional is running as efficiently as possible. This team includes Reception, Business Services, Broadcasting and Events.
The Opportunity
Reporting to the Business Services Manager, this role is responsible for front-of-house and back-of-house reception duties and will contribute to the business by providing ‘white glove’ customer service, facilities assistance and diary management. This is an ideal role for an individual who has experience as a Receptionist in corporate environments, or has developed strong customer service skills in hospitality, and is now looking to move into corporate administration.
The Role
Working on a dual reception desk, your responsibilities will include:
- Coordinating all meeting room bookings, video conferences, presentations and video conferences for the Sydney or Melbourne office depending on where you are located.
- Preparing conference rooms for meetings and events – setup, catering, stationery and audio visual.
- Answering, screening and directing incoming calls.
- Greeting visitors and escorting them to harbour-view meeting rooms.
- Providing support for events and conferences, including weekly, monthly and annual functions.
- Managing the stock of the utility and staff break rooms.
- Supporting the daily function of the reception desk.
- Providing administration support for the Sydney office.
- Assisting with special projects as required.
Requirements / Qualifications
- Previous experience working in front desk, hospitality, conference, or events in a corporate or five-star hospitality setting.
- Prior experience with diary management, calendar management and scheduling.
- Strong working knowledge of Microsoft Office suite and openness to learning new technologies.
- Exceptional written and verbal communication skills and strong attention to detail.
- A ‘white glove’ approach to customer service and the ability to manage multiple projects, competing priorities and deadlines.
Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.
It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.
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📌 Receptionist
🏢 Dimensional Fund Advisors
📍 City of Sydney