**Executive Assistant: CSO - 40770**
**Full-time Permanent Opportunity**
**Location - Kent Street Sydney**
**Hybrid Working Model (3-4 day on-site)**
**How will I Help?**
This is an exciting role working closely with the Chief Sustainability Officer (CSO) in a team that leads the Group's sustainability strategy and policy development including climate change, human rights and natural capital, as well as social impact program areas including child safeguarding.
This role exists to support the CSO by providing efficient and effective coordination of all office functions including diary, budget coordination, forward planning, coordination of speaking engagements, travel and other administration processes - as well as helping to coordinate team and internal/external stakeholder meetings.
**Key Responsibilities**:
- Diary management for the CSO, including coordination of all meetings including industry governance roles and commitments/engagements and preparation of agendas and documents.
- Coordination of leadership team key meetings, including the preparation of agendas and presentation material - this includes diary/agenda/logistics support for a range of committees/working groups where the Group Sustainability team acts as secretariat.
- Ensure all material required for meetings is collated in online day folders in a timely manner.
- Provide support to the Head of ESG Portfolio including communication management and other key deliverables as required.
- Maintaining a strong EA network with stakeholders.
- Processing all accounts in a timely manner which includes invoice approvals, corporate cards and reconciliation compliance and track financial performance against budget.
- Approval (as delegated on behalf of the Chief Sustainability Officer) for staff reimbursements, IT requests, managing leave, approval/onboarding/offboarding and learning requests.
- Updating and maintaining the team organisational chart and distribution lists and making sure that these are accurately reflected in the People Directory.
**What's in it for me?**
You'll be a valued member of a purpose-led team committed to positive social and environmental impact - committed to supporting our business to respond to climate change and the importance of respecting human rights.
You'll play a significant part of the future of a business that has been around for 200 years. Our purpose is creating better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.
**What do I need?**
- Experienced Executive Assistant within large organisations.
- An interest in the role of business in sustainability, climate change and social impact.
- Experience project coordination.
- Advanced PC literacy (MS Office: Word, PowerPoint, Excel, Teams, SharePoint and OneNote).
- Excellent oral and written communication skills.
- Ability to work autonomously and as part of a team, liaising with all levels of the Business and our customers, building strong working relationships.
- Strong organisational, time management, problem solving and communication skills.
- Adaptability and flexibility.
- Ability to liaise with employees, customers, and external stakeholders at all levels.
- Strong planning and organisational skills and the ability to manage multiple tasks at any given time.
**What's it like to work there?**
We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As an equal opportunity employer, we're proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.
**How do I Apply?**
The health and wellbeing of our employees is our top priority. We've developed clear standards to ensure our people are confident, safe and healthy whether they're working from a Westpac Group site or working from home. These are based on expert medical advice and Safe Work Australia guidelines.
Do you need reasonable adjustments during the recruitment process?