Executive Assistant (APS 4) - Permanent Opportunity
The Executive Assistant will provide high-level administrative and executive support to Assistant Secretaries. The role requires an excellent communicator with strong organisational and coordination skills, a demonstrated ability to build productive working relationships, and the ability to be an agile and practical problem solver. This is a position of trust that demands emotional intelligence, excellent judgement, high levels of personal integrity and discretion. The successful candidate will apply a sound knowledge of the business area's operational requirements, procedures, and guidelines to support senior executive officers.
Key Responsibilities
Monitoring and tracking incoming documents to ensure correspondence is triaged and actioned accordingly.
Undertaking diary management, including prioritising time and drawing attention to matters of importance.
Performing 'front of office' support functions, including meeting room setup, greeting visitors, and receiving and responding to phone calls, emails, and general correspondence.
Preparing briefs, reports, minutes, and other correspondence.
Providing secretariat support to meetings, committees, and working groups as required.
Displaying initiative and applying sound judgment in providing executive and administrative assistance to senior executives.
Being proactive, approachable, helpful, and professional in performing each of the above functions.
Additional Details
Ability to manage time effectively, be responsive, and maintain strong attention to detail.
Ensure executives are supported, coordinated, and prepared for meetings with relevant material.
Proficiency in Microsoft Office, SharePoint, Office 365, and PDMS.
Baseline Clearance or above is required.
Ready to make an impact? If you are ready to make a meaningful impact and support Senior Leadership in driving strategic outcomes, we encourage you to apply or reach out to
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