Job description
Agency NT Police Force Work unit Finance, Procurement and Facilities
Job title Executive Support Officer Designation Administrative Officer 4
Job type Full time Duration Fixed to 12/01/2027
Salary $77,344 - $88,179 Location Darwin
Position number 14654 RTF 346183 Closing 28/04/2026
Contact officer Hayley Comley, Staff Officer, NT Police Force on 08 8985 8832 or
About the agency https://pfes.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=346183
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide high level administrative and coordination support to the Executive Director, Finance, Procurement and Facilities,
including preparation and quality assurance of Ministerial and executive correspondence, briefs, reporting and policy
documentation. Support coordination of portfolio inputs across finance, procurement and facilities functions.
Context statement
The Finance, Procurement and Facilities portfolio delivers financial management, procurement and contract oversight and
infrastructure and facilities planning and delivery. The Executive Support Officer supports a high-volume executive
environment, coordinating inputs across business areas to ensure timely, accurate and consistent outputs aligned to agency
and NT Government requirements.
Key duties and responsibilities
1. Act as first point of contact for the ED FPF and anticipate needs, including co-ordination and provision of assistance with
relevant papers and briefings prior to meetings.
2. Manage correspondence and other reporting requirements directed to the ED FPF. Record and monitor progress through
the records management system to ensure tasks are allocated and deadlines met.
3. Prepare routine and executive correspondence for the ED FPF and provide quality assurance across finance, procurement
and facilities outputs.
4. Organise and schedule meetings and appointments, travel and accommodation for the ED FPF.
5. Provide a secretariat service for meetings.
6. Assist the ED FPF and Directors with the timely preparation, collation and quality control of requests for information and
production of financial reports and policy.
Selection criteria
Essential
1. Demonstrated experience in working effectively in an executive support, secretariat or staff officer role requiring
confidentiality, initiative, integrity and high levels of personal motivation.
2. Demonstrated responsiveness and agility in dealing with multiple projects, with the capacity to prioritise and manage
competing workloads under pressure and meet critical deadlines independently.
3. Demonstrated high level literacy skills, numerical accuracy and attention to detail and experience in managing sensitive
and confidential information.
4. Knowledge of protocols, procedures and standards for the preparation of significant and sensitive documents and
transferrable skills in the use of electronic record management systems.
5. Proven highly developed interpersonal skills, including an ability to communicate professionally with senior executives,
internal and external clients, stakeholders and service providers.
6. Experience in or ability to learn financial report/data extraction and compilation for report presentation.
Desirable
1. Tertiary qualification in a relevant field.
2. Ability to effectively use HP Records Manager, BOXI, TRIPS and ECMS.
3. Demonstrated working knowledge of agency and government financial frameworks.
Further information
The successful applicant will be required to undergo a criminal history check and be subject of scrutiny against police
intelligence holdings.