Overview
Join Our Legacy at Fremantle Plumbing Service – Celebrating 75 Years of Excellence!
At Fremantle Plumbing Service, we don't just fix pipes..we create lasting relationships. As a proud family-owned business, we've been a trusted name in the Fremantle area for over 75 years, providing exceptional plumbing solutions for homes, businesses, and everything in between. From residential and facility maintenance to large-scale commercial construction, we're known for our quality, expertise, and dedication to getting the job done right.
Why Work With Us?
- A Family-Oriented Team: Join a group of experienced professionals who treat each other like family, where collaboration and support are at the heart of everything we do.
- Work with the Best: We pride ourselves on offering our employees opportunities to learn, grow, and hone their skills. You\'ll have the chance to make a real impact.
- Long-Lasting Client Relationships: With decades of trusted service in the community, you\'ll be part of a team that clients know and love. We\'re about quality service, not just quick fixes.
About the Role
You\'ll work closely with the Managing Director to manage his day-to-day responsibilities and provide high-level administrative and operational support. Your role will be crucial in enabling him to focus on driving business growth and strategic priorities. From managing schedules and handling correspondence to maintaining records and handling invoicing, you\'ll play a key role in ensuring a smooth operation across our maintenance division.
This is a fantastic opportunity for someone with strong administrative skills and a keen eye for detail who enjoys working in a collaborative and fast-paced environment.
- Diary and Schedule Management: Organise and coordinate meetings, appointments, staff schedules and travel arrangements, ensuring optimal use of time.
- Communication and Correspondence: Act as the first point of contact, managing emails, answering phone calls, and other communications with professionalism and discretion.
- Employee Liaison: Serve as the point of contact for employees, addressing queries and ensuring smooth internal communication.
- Invoicing and Client Support: Assist in preparing, issuing, and managing client invoices, ensuring accuracy and timely processing; experience in bookkeeping is highly regarded.
- Project Assistance: Support with research, reporting, and project coordination as required.
- Meeting Preparation: Prepare agendas, take minutes, and follow up on action items to ensure progress and accountability.
- Office Management: Assist in overseeing office operations, liaising with internal teams and external stakeholders to maintain efficient workflows.
- Problem-Solving: Address and resolve issues proactively, ensuring the Managing Director can focus on high-level tasks.
What you\'ll need to succeed
- Proven experience in a high-level administrative or similar support role (3 - 5 years experience).
- Exceptional organisational and time-management skills, along with a strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication abilities.
- Strong attention to detail.
- A self-starter who can work independently and anticipate team needs.
- Strong interpersonal skills and the ability to collaborate effectively with colleagues.
- Xero or Basic bookkeeping experience a plus!
We will provide
- A workplace where you\'ll be respected, valued, and empowered to grow.
- An established company with a solid reputation in Fremantle.
- Competitive pay and benefits that reflect your hard work and commitment.
- Development and training opportunities.
Application insights
Unlock job insights — Salary, number of applicants, skills match
Your application will include the following questions:
1. Which of the following statements best describes your right to work in Australia?
2. How many years\' experience do you have as an executive assistant?
3. Which of the following accounting packages are you experienced with?
4. Which of the following Microsoft Office products are you experienced with?
5. Do you have experience in administration?
6. Do you have experience using Xero?
7. How much notice are you required to give your current employer?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
What can I earn as an Executive Assistant
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