This company is seeking an exceptionally organized and resourceful Executive Assistant with proven C-suite experience to ensure seamless support to multiple, high-level executives. This role encompasses managing complex calendars, communication, personal assistance, and special projects in an ever-changing environment. This role requires a proactive problem solver with exceptional listening skills who can anticipate needs, streamline processes, and support executive office projects. If you thrive in high-energy teams and enjoy taking on new challenges, we encourage you to apply!
Key Responsibilities:
* Efficiently manage and optimize high-volume, ever-changing schedules and calendars, staying agile through adjustments and last-minute changes.
* Develop a deep understanding of the business landscape and collaborate across teams on financial and strategic planning initiatives.
* Prepare, edit, and finalize reports, documents, and slide decks using Microsoft Office Suite. Assist with expense tracking and ensure timely reimbursement processes.
* Conduct research and analyze data for special projects, supporting business development efforts.
* Oversee essential operational duties, including office supply management, front-desk oversight, and record-keeping.
* Serve as a gatekeeper to external contacts, managing incoming inquiries with professionalism via phone, email, and in-person interactions.
* Actively listen and take detailed meeting notes to identify key themes requiring leadership’s attention.
* Plan and coordinate events, meetings, and company-wide gatherings, handling vendor selection, catering, communication, and logistics.
* Manage catering for small and large gatherings, ensuring accuracy and attention to individual preferences.
Why You’ll Love Working Here:
* Comprehensive benefits including medical, dental, and vision insurance, a 401(k) plan, and PTO.
* Named one of the “Best Places to Work” for their supportive culture and professional growth opportunities.
What We’re Looking For:
* Experienced and poised. Bachelor’s degree preferred, with at least three years of dedicated Executive Assistant support, ideally to C-suite executives.
* Dependable. You operate with ultra confidentiality.
* Initiator. You’re a self-starter who anticipates needs, takes ownership of projects, and keeps communication flowing.
* Embrace technology. You are highly skilled in Microsoft Office Suite and quick to adapt to new platforms, you streamline workflows with ease.
* Quick on your feet. In a high-speed environment, you’re always a step ahead—navigating shifting priorities with clarity and composure.
* Calm but friendly. You remain composed under pressure and provide steady, professional guidance to keep the executive focused and operations running smoothly.
* Mobile. You have a car at your disposal, and are comfortable with driving and running errands.
* Adaptable to leadership. You understand the intensity of supporting senior executives and can flex your time to meet deadlines.
Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
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