No clearance required. Australian citizenshipFor Immediate filling.Position OverviewThe APS 4 Executive Assistant position reports to an Assistant Secretary (AS) of a Branch.Key ResponsibilitiesWork under general direction and be responsible for the delivery of timely, efficient, and effective high-level administration, executive support, and general reception.Manage front-of-office functions in a high-volume Department environment, including managing diaries, workflow, appointments, and correspondence, organising events, coordinating travel and collating documentation.Possess strong written and oral communication skills and the ability to build productive working relationships.Be organised, adaptable to change and possess the ability to prioritise, multi-task and display a high level of accuracy and attention to detail.Work collaboratively with others and demonstrate an ability to achieve results in a busy, fast-paced environment.Key CapabilitiesAct as the first point of contact.Diary management including prioritising the Assistant Secretary’s time and drawing attention to matters of priority.Coordinate meetings with internal and external stakeholders.Establish effective working relationships.Engage with branch staff and foster a strong team focus.Liaise with internal staff and external agencies on matters relating to the work area.Prepare and/or quality assure general correspondence and less complex documentation in accordance with departmental guidelines.Initiate and order supplies and equipment, process accounts for payment and coordinate, collect, and analyse information for monitoring purposes.Develop appropriate systems, procedures, and controls to enhance the accuracy, timeliness, and presentation of workflow within the branch.Respond to any coordination requests by due dates ensuring appropriate clearances have been adhered to.Organise, schedule, and coordinate all travel arrangements, accommodation and supporting documentation.Undertake less complex research.Assist with coordinating branch/divisional administrative tasks.Kirra Services acknowledges all Aboriginal and Torres Strait Islander Traditional Custodians of the lands on which we work and live. We pay our respect to their Elders – past and present and recognise their continuing connection to land, sea, culture and community.1/19 Barry Drive Turner A.C.T 2612Kirra Services Level 4 and 5 66 Smith St, Darwin City NT 0800
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