Executive assistant, alumni & engagement (brisbane)

$76,825 to $86,652

Ongoing, full-time

Location: Gardens Point (hybrid option available)

Reference number: 24498a

Term: Ongoing, full-time basis

Remuneration: $90,916 to $102,545 pa (HEW5) (inclusive of $76,825 to $86,652 salary pa, 17% superannuation and 17.5% recreation leave loading)

Open to: Applicants who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply.

Who are we looking for?

We are seeking a Executive Assistant, Alumni & Engagement to join the Engagement Portfolio, Chancellery Division.

The Executive Assistant provides support primarily to the Director, Alumni and Engagement, but also supports the Director, Professional Education and Director, Future Students. Responsibilities include high level administration assistance, planning and office management, diary management, correspondence support and event and travel arrangements. Confidentiality, discretion and sound judgement are critical attributes for this role. The position works collaboratively with key stakeholders and other staff to deliver exceptional service and support.

We're offering this role as a hybrid position as part of QUT's commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The Engagement Portfolio strives to elevate QUT's profile through strategic and impactful communication and engagement. The Portfolio is integral to driving engagement, attracting students, and fostering partnerships across government, research, and industry at both national and international fronts. By leveraging cutting‐edge engagement, communication and marketing strategies, the Portfolio contributes to the university's ongoing success and global recognition.

What you need to succeed

• Education, training or relevant experience equivalent to completion of an associate diploma with at least two (2) years' subsequent relevant experience or an equivalent combination of relevant experience and/or education training.
• Strong interpersonal skills with the ability to provide confidential executive support and to collaborate and communicate with a wide range of internal and external stakeholders in a professional manner.
• Demonstrated digital literacy skills, including ability to effectively work with Microsoft suite of products, corporate systems and other information sources to extract and interpret data.
• Demonstrated high level written communication skills, including the ability to draft meeting agendas and minutes, correspondence and submissions.
• High level ability to manage time and tasks effectively, prioritising work, meeting deadlines and balancing competing demands, as well as the ability to embrace change and respond to unexpected challenges at short notice.

Life at QUT

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
• Competitive remuneration with up to 17% superannuation.
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super).
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
• Leave loading of 17.5%.
• Purchased Leave Scheme – up to 8 extra weeks.
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking and gyms.
• Numerous opportunities for professional development, including leadership programmes and workshops, and our study assistance scheme.
• Commitment to Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.
• We see diversity and inclusion as our strengths.

Explore more benefits of life at QUT.

Belong at QUT

We are guided by our values of Ambition, Curiosity, Integrity, Inclusiveness, Innovation and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.