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Allygroup is seeking highly motivated and experienced Program Support Officers, at the APS5 level, to join a high-profile federal government agency for an initial 12-month engagement (with the possibility of extension).
This role offers a unique opportunity to support impactful national initiatives and deliver high-quality project management that contributes to Australia's national security interests and values.
The role is available through a labour hire arrangement. Candidates must be located in Canberra and hold an NV1 security clearance or above.
Working from home and flexible working arrangements available on a case-by-case basis.
Duties and Responsibilities:
1. Providing project management and secretariat support to projects across the division for a range of committee, board, and tender meetings.
2. Drafting correspondence for review.
3. Collating packs for committee/board meetings from a variety of sources, including summarising content for executive review (e.g., drafting dashboards).
4. Taking clear and concise minutes of committee/board and tender meetings, considering the broader strategic environment.
5. Organising and maintaining paper and electronic files.
6. Tracking the status of project documentation and proactively communicating when required content is overdue or a project is at risk (e.g., a project has not submitted a status report by a defined due date, a project is now reporting red, etc.).
7. Providing information to stakeholders and, where relevant, referring queries to the correct committee stakeholders.
8. Accessing and modifying Word, Excel, PowerPoint, and PDF files stored on SharePoint.
9. Working both autonomously and collaboratively as part of a high-performing team, establishing and maintaining effective partnerships with key internal and external stakeholders.
10. Ability to critically assess documentation (e.g., confirm a project's reporting status against the agreed criteria) and proactively assess the appropriate next steps in consultation with leadership.
11. Demonstrated experience tailoring messages to a variety of audiences.
12. Experience updating and implementing frameworks, policies, guidelines, and procurement documentation that deliver business outcomes for the organisation.
13. Ability to prioritise work based on urgency and importance while maintaining flexibility to respond to ad hoc taskings.
14. Experience with TRIM record management system.
What's in it for you:
* Impactful Work: Contribute to maintaining the highest standards of integrity.
* Supportive Environment: Work within a collaborative and supportive team.
* High Salary: Attractive remuneration package.
What you need to do now:
To apply, click the 'Apply for this job' button above or send a current resume and cover letter to our team at [emailprotected], expressing your interest in this opportunity. For a confidential talk regarding this position, please call us on 02 5104 3170. You may also contact our office via phone or email to arrange a Video Relay call or other call services through The National Relay Service. Plain, large font copies of this ad (and relating position description/s) may also be requested by emailing [emailprotected].
About Allygroup:
Allygroup is a law firm specialising in legal management consultancy, legal project management, and legal recruitment.
Allygroup is an equal-opportunity employer. We encourage applicants from diverse backgrounds and endeavour to put forward the best candidates regardless of gender, disability, neurodivergence, or cultural or religious identity.
If you identify as a person with a disability or neurodivergence, as Aboriginal and Torres Strait Islander, LGBTQIA+, or from a culturally or linguistically diverse background and would like to disclose this information, we encourage you to do so in your application or included cover letter.
Applications close at COB on Monday, 16 June 2025. However, applications submitted after this date will be considered for similar roles in the future.
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Your application will include the following questions:
* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as a Program Support Officer?
* Do you hold Australian Security Clearance?
* How many years of project management experience do you have?
To help fast track investigation, please include any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
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