Administration Officer
Part Time (30hrs per week)
Collie Based
Amalgamated Civil & Plant Hire (ACPH) is a private West Australian owned company established in 2019 providing mining, civil and plant hire services to the mining industry. We are seeking a motivated individual to assist our HR and Site teams within a Recruitment / HR Assistant role on a Part-time basis, located at our Collie office, WA.
Recruitment Support
· Coordinate interviews and liaise with candidates
· Prepare job postings and manage applications
· Conduct initial CV screening, candidate shortlisting and basic checks
· Assist with reference checks and background verification
· Build genuine relationships with candidates and clients.
· Maintain candidate databases and recruitment trackers
Onboarding Support
· Organise onboarding schedules and induction materials
· Assist with delivering inductions and compliance briefings
· Issue PPE and monitor PPE stocks for multiple sites
· Support employee engagement initiatives and internal communications
· Respond to general HR queries
Employee Mobilisation
· Collect required employee documents (IDs, certifications, clearances)
· Prepare mobilisation checklists and ensure compliance requirements are met
· Coordinate medicals, inductions, and site-specific training
· Track mobilisation progress (hiring, documentation, training) and maintain compliance records
· Ensure all employees are fully onboarded into HR systems
HR Administration & Employee Records
· Prepare offer letters, contracts, and onboarding documentation
· Maintain accurate employee files (digital and physical)
· Update HR systems for new hires, changes, and exits (INX, SAMs Workflow)
· Prepare letters, reports, and HR documentation
Project Administrative Support
· Assist with data entry and reporting of progress claims
· Assist with business improvement initiatives
· Organise digital files and compliance records
We Are Looking For
· Experience in HR and Recruitment – Previous exposure to HR administration, recruitment processes, and onboarding activities is essential.
· Strong Organisational Skills with Attention to Detail – Ability to manage multiple priorities, maintain accurate records, and meet deadlines in a fast-paced environment with high accuracy
· Excellent Communication Skills – Confident in liaising with candidates, employees, and stakeholders, both verbally and in writing.
· Proactive and Solutions-Focused – Ability to identify process gaps, recommend improvements, and support business efficiency initiatives.
· Intermediate-level MS Office proficiency is required for this position.
· Administration Experience - Over 2 years' experience in an administrative role.
· Team Player – Collaborative approach with a willingness to assist across HR, Operations, Payroll and business improvement initiatives.
· Australian work rights are required for this position.
Benefits
· 30+ hours per week (negotiable)
· Negotiable hourly rate based on experience
· Family friendly environment
· Weekly pay cycle
Applications will remain open until the position has been filled.
Resumes & a brief cover letter should be submitted to