This is a Program Management Coordinator role with one of the leading companies in AU right now Q-CTRL with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the takes off. More About the Role at Q-CTRL As one of the fastest growing companies in the quantum sector, we’ve had a number of key milestones: \- In November 2023, we announced an industry-first partnership with IBM Quantum Services, natively integrating our performance management software with all IBM quantum computers. Building off of this relationship, in September 2024 we started offering two services via IBM’s new Qiskit Functions Catalog as an inaugural partner. \- Designed and moved our Global HQ offices and lab space into the first purpose-built (and award winning) commercial and research facility for a quantum technology company in Australia. \- Continued to deliver real world outcomes across the quantum sectors, with our work with Australian Defence on software-ruggedized quantum sensing for navigation without GPS, as featured in the New York Times. \- In October 2024, we announced our record breaking expansion of our Series B funding round to USD $113M, with $59M USD of new capital. \- Grew our global presence to include Los Angeles, Berlin, and Oxford - as well as the recently announced office in San Francisco. From educating the workforce on how quantum computing works, to building the next generation of quantum sensors, to delivering massive performance gains for end-users, it all starts with hiring the right talent. If you want to help us build the Quantum future, read on. About the role As our company grows, we have an emerging need within our Program Management Office for a highly organized and detail-oriented Program Management Coordinator. This role will focus on the capture and execution of our external engagements across our global team - from crafting competitive responses, to driving milestone execution and everything in between - this role will help shape the future direction of our cutting-edge quantum technology work. The Program Management Coordinator role will be a key, cross-functional role under the Program Management Office within the Operations team. This operationally-driven team transcends administrivia and bureaucracy to “get stuff done.” We lean on automation, data, and innovation to meet our charge of scaling ahead of our growth. What you'll be doing: Opportunity response - Working across our global company with teams such as Research, Product, and Sales, serve as proposal coordinator for responding to identified opportunities. - Liaising with internal and external stakeholders such as Marketing and Finance, teaming partners, and global funding agencies to gather necessary information. - Maintain opportunity tracking and metrics for internal reporting. Opportunity execution - Work with internal team members, and liaise with funding agencies, partners, and customers to ensure timely delivery of all deliverables. - Work with Operations and Finance teams to ensure accurate and detailed financial planning of budgets and recording of expenditure. - Undertake risk management using standard project management precepts throughout the engagement life cycle and prepare and track treatment plans. - Other duties within the Employee's skills and experience, or with reasonable training. Ideally you'll have: - A science-focused degree or equivalent industry experience. - Two to three years of direct project coordination experience, especially supporting hardware engineering or product development work. - Direct experience responding to external funding opportunities such as grants, proposals, tenders, or other funding announcements. - Experience communicating with a range of stakeholders including researchers, operations, finance, and executive staff to coordinate tasking of multiple simultaneous project deliverables. - Strong organizational skills and attention to detail. - Ability to prioritize tasks and meet deadlines in a fast-paced environment with evolving priorities. - Ability to synthesise complex technical jargon into pithy, compelling proposals and post-award presentations. If you don’t think you're a perfect fit, you should still sign up to Hatch and create a profile, we'll match you to other roles that suit your profile. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like Q-CTRL. ✅ Applying here is the first step in the hiring process for this role at Q-CTRL. We do not discriminate on the basis of gender identity, sexual orientation, cultural identity, disability, age, or any other non-merit factors. To put it simply, Hatch is for everyone.