We are seeking a highly motivated and experienced Executive Assistant to provide comprehensive support to our CEO and senior executive team. This role is ideal for a proactive, detail-oriented professional who can thrive in a fast-paced environment and is committed to contributing to our company's vision and success. The ideal candidate will be a strategic partner, capable of managing a wide range of administrative and strategic tasks while demonstrating a high degree of discretion and professionalism.
Key Responsibilities:
Executive Support:
Proactively manage and prioritise the CEO's and executives' calendars, including scheduling meetings, appointments, and conferences.
Manage and filter all incoming emails, drafting responses, and flagging urgent matters for executive attention.
Coordinate and manage all aspects of domestic and international travel, including flights, accommodation, and itineraries.
Serve as the primary point of contact for internal and external stakeholders, including customers, suppliers, and staff.
Prepare and edit correspondence, presentations, reports, and other documents.
Strategic & Operational Support:
Assist the CEO and executives with the preparation of strategic documentation, including strategic plans and financial reports.
Attend executive and board meetings, accurately taking and distributing meeting minutes.
Assist with process optimisation and documentation, including the creation of flowcharts and procedural documents.
Contribute to the documentation and organisation of company systems and processes using our designated hub.
Assist with special projects and initiatives as assigned by the CEO or executive team.
Assist other team if and when required
Interact with customers and suppliers in a professional and service-oriented manner to fulfil their needs and maintain strong business relationships.
Interact with all staff members, providing assistance and support as required.
Problem-Solving & Decision-Making:
Demonstrate strong decision-making abilities, independently solving complex problems and anticipating executive needs.
Take initiative to implement solutions and improve efficiency without direct supervision.
Required Skills & Qualifications:
Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior-level executives.
Exceptional proficiency with the Microsoft 365 Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Outstanding organisational and time-management skills with the ability to multitask and prioritise effectively.
Excellent written and verbal communication skills.
Strong interpersonal skills and a high level of professionalism and discretion.
Ability to work independently, take initiative, and make sound decisions.
A proactive and adaptable approach to work, with a strong problem-solving mindset.
Desirable Skills & Qualifications:
Experience with flowcharting software or process mapping tools.
Familiarity with documenting business systems and processes.
Knowledge of basic accounting or financial principles.
How to Apply
If you're a dedicated professional with a passion for our mission and the skills we need, we encourage you to apply. Please submit your resume along with a brief cover letter outlining your Relevant experience as an Executive Assistant and why you will be a good fit.
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Your application will include the following questions:Which of the following statements best describes your right to work in Australia? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? What's your expected annual base salary? How much notice are you required to give your current employer? How many years' experience do you have as an executive assistant? Which of the following Customer Relationship Management (CRM) systems do you have experience using? Which of the following accounting packages are you experienced with?
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