Executive Assistant to Group Director – Strategy and SystemsTe whiwhinga mahi | The opportunityWe are seeking a proactive, dynamic, and passionate Executive Assistant to support our Group Director – Strategy and Systems based in Tauranga. This role involves providing administrative and organizational support, acting as a link between our leadership team and key stakeholders. The ideal candidate is highly organized, results-oriented, and excels at building trust-based relationships in a fast-paced environment with high autonomy.Key attributes include attention to detail, resilience, diplomacy, business acumen, and commitment. We offer the chance to shape the role to leverage your skills. The Strategy and Systems group, recently established following enterprise-wide restructuring, offers an opportunity to impact business operations significantly.The team is dedicated to helping clients achieve strategic goals through organizational change, project leadership, and asset management—ranging from city-shaping initiatives to supporting communities in the South Pacific.We are looking for someone who can:Liaise with senior contacts, manage communications, and coordinate responses efficiently.Optimize leaders' schedules, ensuring focus on priorities.Organize complex travel logistics domestically and internationally.Manage events and meetings, including agendas, venues, and accommodations.Build relationships across partner organizations, internal teams, and external stakeholders.Prepare complex documents and presentations to a high standard.Collaborate with the executive support team.Show passion for learning and mentoring others.Mōu ake | About youYou are organized, results-driven, and passionate about providing exceptional executive support. You build trust easily, anticipate needs, and are proactive. Your interpersonal skills help maintain relationships internally and externally. You are tech-savvy, adaptable, detail-oriented, resilient, and possess strong business acumen. You are committed and eager to make an impact, with your ideas valued and implemented.Key responsibilities include:Providing proactive support and anticipating needs.Supporting onboarding and relationship building.Organizing travel for the Group Director.Assisting with reporting and tailored communication.Managing materials and media scans.Enhancing your tech skills to support leadership.Being responsive and available for support.Accurately compiling and presenting reports.Supporting the wider executive team as part of a collaborative group.Ko tā mātou hei hoatu | What we offerJoining Beca offers:Professional development opportunitiesShareholding optionsA supportive, inclusive work environmentFlexible working arrangementsLearning from industry specialists across Asia-PacificWellbeing and volunteer leaveEnhanced parental leave (up to 22 weeks paid)Discounted insurances (health, life, income protection)Beca values diversity and inclusion, welcoming creative individuals of all genders, ethnicities, and backgrounds.Mō mātou | About usBeca is a leading advisory, design, and engineering consultancy in Asia Pacific, with over 4,000 employees across 25 offices, delivering projects in more than 70 countries. Our vision, 'Creative people together transforming our world,' guides us to create value through innovative solutions, exceptional service, and enduring relationships. Learn more at www.beca.com.Tonoa mai | Apply nowReady to make everyday better? Apply today.
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