Construction Office Manager
Roesner and Hamilton Consulting Engineers – Nerang QLD
About the Company
The Roesner and Hamilton Group is a fully integrated, multi-disciplinary organisation delivering comprehensive solutions across consulting engineering, electrical contracting and civil contracting.
Our three interconnected companies work seamlessly together, providing clients with a unified team capable of managing complex infrastructure projects from initial planning and design stages through to construction and commissioning.
Our fast-growing civil and electrical construction division delivers infrastructure projects across South East Queensland.
Due to continued expansion, we are seeking an experienced Construction Office Manager to oversee office operations and perform HR, finance, payroll, and project administration functions.
About the Role
This all-rounder role is responsible for the smooth running of the office and supporting the leadership team across HR, business reporting, finance administration and compliance.
You will initially manage one staff member (administration support) and play a key role in shaping and building the office team as the business grows.
You will work closely with Construction Managers to keep the business organised, compliant, and operating efficiently.
Key Responsibilities
Manage daily office operations and internal communication.
Lead and support administration staff.
Support the development and growth of the office team as the business scales.
Coordinate recruitment, onboarding, contracts, inductions and workforce compliance, having knowledge of awards and employment regulations.
Maintain employee files, licences, medicals, competencies and training records.
Assist with WHS documentation, incident reporting and RTW coordination.
Coordinate project administration including start packs, SWMS and mobilisation requirements.
Support payroll processing including timesheets, allowances, leave and coordinate payroll in Xero.
Assist with accounts payable/receivable and general finance administration.
Maintain project cost tracking and assist with monthly business reporting.
Prepare operational summaries and financial reports for Directors.
Liaise with external accountants as required.
Support Construction Managers and Project Managers with workforce and scheduling needs.
Manage office suppliers, procurement administration and document control.
Coordinate internal communications and general business support tasks.
About You
Experience in office management within construction, civil, electrical, infrastructure or trades.
Strong HR administration ability with understanding of Fair Work and Award requirements.
Management of business financials including accounts payable, accounts receivable and preparing and lodging IAS and BAS.
Experience in payroll administration (construction experience highly regarded).
Confident leading, training and supporting administration staff, with the ability to build a future office team.
Highly organised with excellent communication and attention to detail.
Proactive and adaptable with the ability to manage shifting priorities.
Competent with Xero (finance, payroll and personnel), Microsoft Office and job management software.
Competitive salary based on experience.
Opportunity to manage and build a team around you as the business grows.
Supportive, inclusive and collaborative culture based around our values.
Professional development and learning opportunities.
Exposure to diverse civil, electrical and infrastructure projects.
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